02

Team space

Your team space

With Dropbox Business, your team has a workspace that functions like a shared drive. Streamline your team’s workflow right away by organizing folders and groups to optimize file management.

In this section, we'll go over the types of folders admins create in the team space, and find out how to set up team-wide permissions.

If you're the admin of a Dropbox Business team with more than 250 team members, check out the getting started guide for large teams.

Dropbox folder structure

Team folders & groups

Dropbox Business works best when the structure of the team space reflects the structure of your organization. Before inviting colleagues to join their team, admins usually set up a folder structure and create the user groups they plan to assign to those folders. Let’s dive into what we call team folders and user groups to get you started.

User groups

A user group is just that: a group of teammates who need access to the same information, whether they’re split by team, department, or even project. You’ll use these groups to assign access to team folders.

How to: User groups

Create a group

Only Dropbox Business admins can create a company-managed group.

1. Sign in to dropbox.com with your admin credentials.
2. Click Admin Console in the left sidebar.
3. Click Groups in the left sidebar.
4. Click Create group.
5. Enter a name for your group.
- This is the name all team members will see. As the group manager, you can change the group's name at any time
6. Choose whether the group will be company-managed or user-managed.
7. Click Create group.

Add members to a group

Only admins can add members to a company-managed group. Team members cannot ask to join a company-managed group.

1. Sign in to dropbox.com with your admin credentials.
2. Click Admin Console in the left sidebar.
3. Click Groups in the left sidebar.
4. Select the name of the group you'd like to add members to.
5. Click Add members.
6. Enter the name of the person you'd like to invite, and click Add members.

Learn more about how to add and remove members from a group. 

Team folders

Think of a team folder as a hub for sharing content. When you add a file to a team folder, it’s automatically available to all members of the group who have access to it. Only admins can set up and manage team folders. Admins can also invite others outside the group to view or edit specific files and folders within a team folder.

Anyone can set up additional shared folders, giving your coworkers the flexibility to collaborate with specific people.

Team folders

How to: create a team folder

In the content manager, you can organize the folder structure in your new team space. From the content manager, team admins can also manage membership of shared content.

1. Sign in to dropbox.com with your admin account.
2. Click Admin Console in the left sidebar.
3. Click Content in the left sidebar.
4. Click New folder.
5. Choose if you want everyone on your team to have access to this folder or only specific groups or members.
6. Choose if members should have Can edit or Can view access to the contents of the folder.
- Can edit: Members can view, edit, and manage access to the contents of the folder.
- Can view: Members can only view (and download) the contents of this folder.
7. Click Create.

Note: By default, anyone with edit permissions to a folder has edit permissions to all subfolders inside it. For example, if members of a group can edit “Design,” they can also edit any folders inside “Design,” unless you limit their access to a folder.

Get help

Create an organized team space with a clear folder structure and standardized folder names.

What do the icons on my folders mean?

Learn how to move files and folders into and out of the team space.

Organize your team's folders

Consider creating an initial folder structure by adding team folders for departments like Accounting, Sales, and Marketing. Once you’ve assigned a team folder to a group, it will automatically appear in the members’ Dropbox accounts.

Organizing team folders

Up next: Team settings

Now that we’ve covered getting organized and sharing in the team space, we’ll learn about tools and settings that make it simple for your team to sync and collaborate.

 

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