Team space
Your team space
With Dropbox Business, your team has a workspace that functions like a shared drive. Streamline your team’s workflow right away by organizing folders and groups to optimize file management.
In this section, we'll go over the types of folders admins create in the team space, and find out how to set up team-wide permissions.
If you're the admin of a Dropbox Business team with more than 250 team members, check out the getting started guide for large teams.
Team folders & groups
Dropbox Business works best when the structure of the team space reflects the structure of your organization. Before inviting colleagues to join their team, admins usually set up a folder structure and create the user groups they plan to assign to those folders. Let’s dive into what we call team folders and user groups to get you started.
How to: User groups
Team folders
Think of a team folder as a hub for sharing content. When you add a file to a team folder, it’s automatically available to all members of the group who have access to it. Only admins can set up and manage team folders. Admins can also invite others outside the group to view or edit specific files, folders, and Dropbox Spaces within a team folder.
Anyone can set up additional shared folders and Spaces, giving your coworkers the flexibility to collaborate with specific people.
How to: create a team folder
In the content manager, you can organize the folder structure in your new team space. From the content manager, team admins can also manage membership of shared content.
1. Sign in to dropbox.com with your admin account.
2. Click Admin Console.
3. Click Content.
4. Click New folder.
5. Choose if you want everyone on your team to have access to this folder or only specific groups or members.
6. Choose if members should have Can edit or Can view access to the contents of the folder.
- Can edit: Members can view, edit, and manage access to the contents of the folder.
- Can view: Members can only view (and download) the contents of this folder.
7. Click Create.
Note: By default, anyone with edit permissions to a folder has edit permissions to all subfolders inside it. For example, if members of a group can edit “Design,” they can also edit any folders inside “Design,” unless you limit their access to a folder.
Organize your team's folders
Consider creating an initial folder structure by adding team folders for departments like Accounting, Sales, and Marketing. Once you’ve assigned a team folder to a group, it will automatically appear in the members’ Dropbox accounts.