With Dropbox, you can easily free up hard drive space by moving files and folders off your computer and into the cloud. With Dropbox Smart Sync, you can still see and access those files, folders, and Dropbox Spaces right from the desktop app or the Dropbox folder in Finder (Mac) or Explorer (Windows). Simply click the item when you need it and it will download to your hard drive—but only when you need it.
As an admin, you can choose whether new files automatically download to your team’s computers, or if they start as online-only. With Smart Sync, you can spend less time managing your team’s storage space and more time doing work that matters.
Click the folder icon.
Locate the content that you want to make online-only or local.
Control-click or right-click the item.
Choose Smart sync.
Choose Online-only or Local.
You can open a file as usual through its native application, Finder (Mac), or Windows Explorer. The file is instantly downloaded to your computer, and will continue to be synced to your Dropbox account (and use space on your hard drive).
Note: You don’t need to set a default for team members to use Smart Sync. While the admin setting is the initial default, team members can change their device settings to a different default.