Smart Sync

With Dropbox, team members can easily free up hard drive space by moving files and folders off their computers. With Dropbox Smart Sync, they can still see and access those files, folders, and Dropbox Spaces right from the desktop app or the Dropbox folder in Explorer (Windows) or Finder (Mac). They can simply click the item and it will download to their hard drive—but only when they need it.

As an admin, you can choose whether new files automatically download to your team’s computers, or if they start as online-only. With Smart Sync, you can spend less time managing your team’s storage space and more time doing work that matters.

How to: Smart Sync

  1. 1. Click the Dropbox icon from the system tray (Windows) or menu bar (Mac).

    2. Click the folder icon.

    3. Locate the content that you want to make online-only or local.

    4. Control-click or right-click the item.

    5. Choose Smart Sync.

    6. Choose Online-only or Local.

Learn how to choose a default setting for new content with Smart Sync.

How do the system extension and driver work?

You can open a file as usual through its native application, Windows Explorer, or Finder (Mac). The file is instantly downloaded to your computer, and will continue to be synced to your Dropbox account (and use space on your hard drive).

1.  Sign in to with your admin account

2. Click Admin Console.

3. Click Settings.

4. Click Smart Sync.

5. Select a default for Smart Sync:

  • Synced locally
  • Online-only

Note: You don’t need to set a default for team members to use Smart Sync. While the admin setting is the initial default, team members can change their device settings to a different default.