A new Dropbox experience

Meet the new Dropbox, a single workspace to organize your content, connect your tools, and bring everyone together.

This new experience includes a new desktop app that lets you connect your content and tools in one place, and quickly get to work. Let’s explore some of the changes that are available now, as well as preview the new desktop app (available for opt-in early access).

Powerful quick access and notifications

You now have access to a more powerful dropdown from the Dropbox icon in your system tray (Windows) or menu bar (Mac). This is your go-to place to jump back into your work and easily keep track of what’s happening with your shared content. Let’s walk through some of its new functions- click the button below.

How to: a more powerful dropdown

Keep on top of things with the Notifications tab, which shows recent comments, @mentions, to-dos, changes to docs you follow, and more.

In the Recent tab, find quick links to files and activity. Sort by My activity or Team activity so you never miss an update. Get to work fast by starring the files you use most for quick access and share content directly from the tab. Files you star will also be available on the Home tab in your Dropbox account on dropbox.com and the mobile app.

Quickly find your work with a search bar that learns what you need and gives you search results on all your Dropbox content, including web-based files and files that are online-only.

You can create content (including web-based tools like Google Docs) straight from Dropbox in the system tray or menu bar. Click the “+” (plus) icon to create a new item.

Learn more about how to sign in to your Dropbox desktop app.

Early access to the new Dropbox desktop app

The new Dropbox desktop app makes it easy to view, organize, and share your work. Centralize and access all your content, including web-based files and web shortcuts, alongside your traditional files, without having to go back and forth between browser tabs and your desktop apps. Your trusty Dropbox folder in Finder (Mac) or File Explorer (Windows) is also still there to help you easily manage your files. Opt in for early access to experience our new app. 

Learn more about the new Dropbox experience.

How to: Opt in to the new Dropbox desktop app

Dropbox is allowing all users early access to the full desktop app experience. 

Opt in to the new desktop app.

After you’ve opted in to early access, you can open the new desktop app by clicking on the folder icon next to your profile picture (or grey circle) in the upper right corner of Dropbox in your system tray (Windows) or menu bar (Mac).

Note: After you’ve opted in to the new desktop app, you can’t opt out, but you can continue to use the Dropbox folder on your computer exactly as you did before in Finder (Mac) or File Explorer (Windows). Your trusty Dropbox folder is always there to help you easily manage all the files you’ve saved in Dropbox.

Coordinate & create in the new Dropbox desktop app

Coordinate work next to content by pinning files and adding folder descriptions, to-dos, and @mentions in the folder overview on the new Dropbox desktop app. Once added to a folder, pins, notes, lists, to-dos, @mentions, and links will appear for you and everyone else who opens that folder on the new desktop app, dropbox.com, and the Dropbox mobile app.

Note: If you see these options on your folder, but aren’t using the new desktop app, the owner of the file or folder is using it.

How to: new Dropbox features

Star

You can continue to star folders for easy access on dropbox.com as you did before. In the new desktop app, starred folders will appear in the left side column under Starred.

To star a file or folder in the new desktop app:

  1. Open the new desktop app.
  2. Click a file or folder.
  3. Click the (ellipses).
  4. Click Star.

Learn more about the new Dropbox desktop app.

Pin

When you open a folder, you can pin any file to the top for easy access. Anyone who opens that folder will see the pinned file at the top in the new desktop app and on dropbox.com. 

To pin a file:

  1. Open the new desktop app.
  2. Click a file or folder.
  3. Click the (ellipses).
  4. Click Pin.

Learn more about the new Dropbox desktop app.

Notes, lists, to-dos, links, and @ mentions

When you open a folder, you can add notes, lists, to-dos, links, and @ mentions. Anyone who opens that folder these features in the new desktop app and on dropbox.com. 

To add notes, lists, to-dos, links, and @ mentions:

  1. Open the new desktop app.
  2. Click a folder. Its folder overview will open.
  3. Click the area at the top where you see Type notes, lists, to-dos, and links here and add your content.

Learn more about the new Dropbox desktop app.

Dropbox brings together tools and content

Zoom on Dropbox

Dropbox and Zoom allow you to facilitate real-time conversations around shared content to help work get done faster and bring teams together. The Zoom integration allows you to present files in Zoom, and create and join Zoom meetings, directly from Dropbox. You can also see who presented your files with Zoom. Once connected, this information will appear in the Activity section of your file’s preview.

Slack on Dropbox

Dropbox and Slack bring your content and conversations together seamlessly so teams can easily collaborate. The Slack integration allows you to share files and message people in Slack directly from Dropbox. You can see who shared your file in Slack, when they shared it, and what channels they shared it in. Once connected, this information will appear in the Activity section of your file’s preview.

How to connect Slack or Zoom to your Dropbox account

  1. Sign in to dropbox.com.
  2. Click your profile picture (or grey circle) in the upper right corner.
  3. Click Settings.
  4. Click the Connected apps tab.
  5. Click Connect to Slack or Connect to Zoom, and follow the prompts.
    • If you're connecting Zoom, first connect your calendar by clicking Connect to Google or Connect to Outlook and follow the prompts.

Manage web-based files right from Dropbox

Now you can create, organize, and share web-based files from within Dropbox. No need to jump between apps to track down work and feedback. All of your content is managed, organized, and saved directly in Dropbox next to all of your other files.

Easily save time with shortcuts

You can create and store a shortcut to any web page in your Dropbox account, just like you would a file. Shortcuts make it easy to keep content from online project management and productivity tools—even news articles, wiki pages and Paper docs—together with the rest of your work in Dropbox. You can create a shortcuts on dropbox.com, the new desktop app, and from your system tray or menu bar. In the Dropbox mobile app, you can also open shortcuts, but not create them. 

Note: Shortcuts have the file extension .web and are represented by a globe icon in your folders. They open in your default browser.

 

Learn more about shortcuts.

How to create a shortcut to a web page

How to create a shortcut to a web page on dropbox.com or the new desktop app

To create a shortcut on dropbox.com or the new Dropbox desktop app:

  1. Sign in to dropbox.com or open the new desktop app.
  2. Open the folder you’d like to store the shortcut in.
  3. Click Create new file (dropbox.com) or Create (new desktop app).
  4. Click Shortcut.
  5. Enter your URL and Name. 
  6. Click Create.

How to create a shortcut to a web page from your system tray or menu bar

To create a shortcut from Dropbox in your system tray or menu bar:

  1. Open the Dropbox desktop application and click the Dropbox icon in the system tray or menu bar.
  2. Click“+” (plus sign).
  3. Click Shortcut.
  4. Enter your URL and Name.
  5. In the Location dropdown menu, choose the folder you’d like to store the shortcut in. 
  6. Click Create.

Dropbox for G Suite

Dropbox brings your work together in one place - create, organize, and share web-based content directly from Dropbox. Dropbox for G Suite lets you create, organize, and share Google Docs, Sheets, and Slides files in dropbox.com or the Dropbox desktop application. Any Google Docs, Sheets, and Slides files you create in Dropbox save to your Dropbox account and count toward your storage space. Any changes made to these Google Docs, Sheets, and Slides files automatically save back to your Dropbox account (but not your Google Drive or Google account). You can also edit your Microsoft Office files (Word, Excel, and PowerPoint) in Google (Docs, Sheets, and Slides) from Dropbox. You can even share Google Docs, Sheets, and Slides files exactly the same way you would share any file stored in Dropbox. Collaborate and stay up to date on your team’s work by receiving edits and comments on your web-based content as notifications from Dropbox.

How to: Dropbox for G Suite

To create new Google Docs, Sheets, or Slides files in the Dropbox desktop application:

  1. Click the Dropbox icon in the system tray or menu bar.
  2. Click the “+” (plus sign).
  3. Click Google Docs, Google Sheets, or Google Slides.
  4. Choose a name and a location for your file.
  5. Click Create.

To create new Google Docs, Sheets, or Slides on dropbox.com:

  1. Sign in to dropbox.com.
  2. Click Create new file.
  3. Click Google Docs, Google Sheets, or Google Slides.
  4. Choose where you’d like the file to be stored by selecting a folder.
  5. Click Create.

Note: This feature may not work as expected on Internet Explorer 11.

Welcome to Dropbox

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