A new Dropbox experience

Meet the new Dropbox, a single workspace to organize your content, connect your tools, and bring everyone together.

This new experience includes a new desktop app that lets you connect your content and tools in one place, and quickly get to work. Let’s explore some of the changes and preview the new desktop app.

Powerful quick access and notifications

You now have access to a more powerful dropdown from the Dropbox icon in your system tray (Windows) or menu bar (Mac). This is your go-to place to jump back into your work and easily keep track of what’s happening with your shared content. Let’s walk through some of its new functions-click the button below.

How to: a more powerful dropdown

Keep on top of things with the Notifications tab, which shows recent comments, @mentions, to-dos, changes to docs you follow, and more.

In the Recent tab, find quick links to files and activity. Sort by My activity or Team activity so you never miss an update. Get to work fast by starring the files you use most for quick access and share content directly from the tab. Files you star will also be available on the Home tab in your Dropbox account on dropbox.com and the mobile app.

Quickly find your work with a search bar that learns what you need and gives you search results on all your Dropbox content, including web-based files and files that are online-only.

You can create content (including web-based tools like Google Docs) straight from Dropbox in the system tray or menu bar. Click the + (plus) icon to create a new item.

Learn more about how to sign in to your Dropbox desktop app.

Coordinate & create with Dropbox Spaces

Bring everything together by creating Dropbox Spaces, where you can pin files and add descriptions, to-dos, and @mentions in the new overview. Once added to a folder, pins, notes, lists, to-dos, @mentions, and links will appear for you and everyone else who opens that Space on the new desktop app, dropbox.com, and the Dropbox mobile app.

Note: If you see these options on your folder, but aren’t using the new desktop app, the owner of the file or folder is using it.

How to: new Dropbox features

You can add an overview to any folder in your Dropbox account to turn it into a Dropbox Space. This overview makes it easy to organize your content and stay on top of things like activity, comments, and to-dos.

To add an overview to a folder and create a Space:

  1. Open the new desktop app.
  2. Locate the folder that you want to turn into a Space.
  3. Open the folder.
  4. Click in the area beneath the folder’s name and type a description.

You can star folders and Spaces for easy access on all your devices. In the desktop app, starred folders and Spaces will appear in the left side column under Starred folders.

To star a file or folder in the new desktop app:

  1. Open the new desktop app.
  2. Hover over the file or folder.
  3. Click the star that appears to the right of the item’s name.

Learn more about the new Dropbox desktop app.

When you open a folder or Space, you can pin any file to the top for easy access. Anyone who opens that folder or Space will see the pinned file at the top in the new desktop app and on dropbox.com. 

To pin a file:

  1. Open the new desktop app.
  2. Click a file, folder, or Space.
  3. Click the (ellipsis).
  4. Click Pin.

Learn more about the new Dropbox desktop app.

When you open a folder or Space, you can add notes, lists, to-dos, links, and @mentions. Anyone who opens that folder or Space will see these features in the new desktop app, on dropbox.com, and in the mobile app. 

To add notes, lists, to-dos, links, and @mentions:

  1. Open the new desktop app.
  2. Click a folder or Space. Its folder overview will open.
  3. Click the area beneath the name of the folder or Space and add your content.

Learn more about the new Dropbox desktop app.

Dropbox brings together tools and content

Zoom on Dropbox

Dropbox and Zoom allow you to facilitate real-time conversations around shared content to help work get done faster and bring teams together. The Zoom integration allows you to present files in Zoom, and create and join Zoom meetings, directly from Dropbox. You can also see who presented your files with Zoom. Once connected, this information will appear in the Activity section of your file’s preview.

Slack on Dropbox

Dropbox and Slack bring your content and conversations together seamlessly so teams can easily collaborate. The Slack integration allows you to share files and message people in Slack directly from Dropbox. You can see who shared your file in Slack, when they shared it, and what channels they shared it in. Once connected, this information will appear in the Activity section of your file’s preview.

How to connect Slack or Zoom to your Dropbox account

  1. Sign in to dropbox.com.
  2. Click your profile picture (or grey circle) in the upper right corner.
  3. Click Settings.
  4. Click the Connected apps tab.
  5. Click Connect to Slack or Connect to Zoom, and follow the prompts.
    • If you're connecting Zoom, first connect your calendar by clicking Connect to Google or Connect to Outlook and follow the prompts.

Manage web-based files right from Dropbox

Now you can create, organize, and share web-based files from within Dropbox. No need to jump between apps to track down work and feedback. All of your content is managed, organized, and saved directly in Dropbox next to all of your other files.

Easily save time with shortcuts

You can create and store a shortcut to any web page in your Dropbox account, just like you would a file. Shortcuts make it easy to keep content from online project management and productivity tools—even news articles, wiki pages and Paper docs—together with the rest of your work in Dropbox. You can create a shortcuts on dropbox.com, the new desktop app, and from your system tray or menu bar. In the Dropbox mobile app, you can also open shortcuts, but not create them. 

Note: Shortcuts have the file extension .web and are represented by a globe icon in your folders. They open in your default browser.

 

Learn more about shortcuts.

How to create a shortcut to a web page

To create a shortcut on dropbox.com or the new Dropbox desktop app:

  1. Sign in to dropbox.com or open the new desktop app.
  2. Open the folder you’d like to store the shortcut in.
  3. Click Create new file (dropbox.com) or Create (new desktop app).
  4. Click Shortcut.
  5. Enter your URL and Name. 
  6. Click Create.

Note: Business teams must opt in to use the new Dropbox desktop app.

To create a shortcut from Dropbox in your system tray or menu bar:

  1. Open the Dropbox desktop application and click the Dropbox icon in the system tray or menu bar.
  2. Click“+” (plus sign).
  3. Click Shortcut.
  4. Enter your URL and Name.
  5. In the Location dropdown menu, choose the folder you’d like to store the shortcut in. 
  6. Click Create.

Dropbox for G Suite

Dropbox brings your work together in one place—create, organize, and share web-based content directly from Dropbox. Dropbox for G Suite lets you create, organize, and share Google Docs, Sheets, and Slides files in dropbox.com or the Dropbox desktop application. Any Google Docs, Sheets, and Slides you create in Dropbox save to your Dropbox account and count toward your storage space. Changes made to these Google Docs, Sheets, and Slides files automatically save back to your Dropbox account (but not your Google Drive or Google account). Collaborate and stay up to date on your team’s work by receiving edits and comments on your web-based content as notifications from Dropbox.

How to: Dropbox for G Suite

To create new Google Docs, Sheets, or Slides files in the Dropbox desktop application:

  1. Click the Dropbox icon in the system tray or menu bar.
  2. Click the + (plus sign).
  3. Click Google Docs, Google Sheets, or Google Slides.
  4. Choose a name and a location for your file.
  5. Click Create.

To create new Google Docs, Sheets, or Slides on dropbox.com:

  1. Sign in to dropbox.com.
  2. Click Create new file.
  3. Click Google Docs, Google Sheets, or Google Slides.
  4. Choose where you’d like the file to be stored by selecting a folder.
  5. Click Create.

Note: This feature may not work as expected on Internet Explorer 11.

Welcome to Dropbox

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