How to use multi-file organize to sort Dropbox files

Updated Nov 23, 2023

This feature is available to all Dropbox users on dropbox.com.

Multi-file organize helps you arrange your Dropbox content. The feature organizes your files using options such as date, keyword, or file activity. 

How to use multi-file organize 

To use multi-file organize for your files on dropbox.com:

  1. Log in to dropbox.com.
  2. Open the folder you’d like to organize.
  3. Click the gear icon next to the folder name. 
  4. Click Organize.
  5. Select Multi-file organize from the dropdown.
  6. Select the filter option you’d like to apply. 
  7. Click Preview.
    • This will open a preview that shows how the folder will look after organizing.
    • From the Preview screen, you can unselect any files you don’t want included in the grouping.
    • To apply multi-file organize to files that are moved into the folder in the future, check the box next to Apply rule every time a file is added to this folder.
  8. Click Apply.
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Note: You can use multi-file organize to sort files in both automated and non-automated folders.The organization options you see for a folder may vary, depending on the files in your folders. Learn more about folder automations.

Filter options for multi-file organize

 

The filters available to you depend on your plan. You can combine different rules to create filters.

  • Keyword - This will organize content by an assigned keyword, then move them to a folder of your choosing. 
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Note: To filter by keyword, type your keyword and then press enter. To filter using multiple keywords at the same time, press enter after each keyword.

  • Inactivity - This will group all content that hasn’t been accessed recently. You can choose the inactive timeframe from the dropdown.
  • Timeframe - This will group your content together based on the date it was created or uploaded.
  • Smart move - This will group files into existing sub-folders based on Dropbox recommendations.
  • Custom filters - This will sort files by size, file extension, or keyword, then move them to a folder of your choosing. To filter content into one folder using multiple rules, click Add rule. To organize content into multiple folders using different filters, click Create new filter.
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Note: To filter by keyword, type your keyword and then press enter. To filter using multiple keywords at the same time, press enter after each keyword.

  • Timeframe - This will group your content together based on the date it was created or uploaded.
  • Inactivity - This will group all content that hasn’t been accessed recently. You can choose the inactive timeframe from the dropdown box.
  • Smart move - This will group files into existing sub-folders based on Dropbox recommendations.
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Note: To undo multi-file organize, click Undo in the panel that appears at the bottom of the screen. This will load after you click Apply and the action is completed.

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