How to use multi-file organize to sort Dropbox files

Multi-file organize helps you arrange your Dropbox content. The feature organizes your files using options such as date, keyword, or file activity. You can use multi-file organize to sort files in both automated and non-automated folders.

How to use multi-file organize 

To use multi-file organize for your files on dropbox.com:

1. Sign in to dropbox.com.
2. Open the folder you’d like to organize.
3. Click Organize at the top of the screen.
4. Click Multi-file organize.
5. Select the filter option you’d like to apply. 
   • Learn more about filter options below.
6. Click Preview.
   • This will open a preview that shows how the folder will look after organizing.
   • From the Preview screen, you can unselect any files you don’t want included in the grouping.
   • To apply multi-file organize to files that are moved into the folder in the future, check the box next to Apply rule every time a file is added to this folder.
7. Click Apply.

Filter options for multi-file organize

The filters available to you depend on your plan. You can combine different rules to create filters.

If you’re on Dropbox Basic, you can organize your content using the following filters:

• Keyword - This will organize content by an assigned keyword, then move them to a folder of your choosing. 

Note: To filter by keyword, type your keyword and then press enter. To filter using multiple keywords at the same time, press enter after each keyword.

• Inactivity - This will group all content that hasn’t been accessed recently. You can choose the inactive timeframe from the dropdown box.
• Timeframe - This will group your content together based on the date it was created or uploaded.
• Smart move - This will group files into existing sub-folders based on Dropbox recommendations.

If you’re on a paid Dropbox plan, you can organize your content using the following filters:

• Custom filters - This will sort files by size, file extension, or keyword, then move them to a folder of your choosing. To filter content into one folder using multiple rules, click Add rule. To organize content into multiple folders using different filters, click Create new filter.

Note: To filter by keyword, type your keyword and then press enter. To filter using multiple keywords at the same time, press enter after each keyword.

• Timeframe - This will group your content together based on the date it was created or uploaded.
• Inactivity - This will group all content that hasn’t been accessed recently. You can choose the inactive timeframe from the dropdown box.
• Smart move - This will group files into existing sub-folders based on Dropbox recommendations.

Note: To undo multi-file organize, click Undo in the panel that appears at the bottom of the screen. This will load after you click Apply and the action is completed.