Dropbox Smart Sync allows team members to easily free up hard drive space on their computers by moving files and folders to the cloud (online-only).
Files and folders stored with Smart Sync will appear in the team member’s Dropbox folder on their computer, in the Dropbox mobile app, and on dropbox.com for easy file management. To access a file that is stored with Smart Sync, team members can just double-click it and Dropbox quickly downloads and opens it on their computer.
Smart Sync can also help save space automatically, by identifying infrequently used files and folders and moving them to the cloud.
As an admin, you can choose whether new files automatically download to your team’s computers, or if they start as online-only. With Smart Sync, you can spend less time managing your team’s storage space and more time doing work that matters.
1. Click the Dropbox icon from the system tray (Windows) or menu bar (Mac).
2. Click the folder icon.
3. Locate the content that you want to make online-only or local.
4. Control-click or right-click the item.
5. Choose Smart Sync.
6. Choose Online-only or Local.
You can open a file as usual through its native application, Windows Explorer, or Finder (Mac). The file is instantly downloaded to your computer, and will continue to be synced to your Dropbox account (and use space on your hard drive).
1. Sign in to dropbox.com with your admin account
2. Click Admin Console in the left sidebar.
3. Click Settings in the left sidebar.
4. Click Smart Sync.
5. Select a default for Smart Sync:
- Synced locally
Note: You don’t need to set a default for team members to use Smart Sync. While the admin setting is the initial default, team members can change their device settings to a different default.
Selective sync is another Dropbox feature that allows team members to choose which files to remove from their hard drives. Files can still be accessed on dropbox.com, but they won’t appear on the team member’s computer. Selective sync helps users free up hard drive space without deleting anything from their Dropbox account.
Learn how to set up team selective sync, a feature that allows admins to create a default sync setting for team folders.
Keep your team on the same page with admin controls for Dropbox Paper.
Manage team-wide settings for Paper such as:
As an admin, you can also:
Dropbox Transfer lets your team easily send large files for final delivery.
In addition to sending individual files, team members can include multiple files and folders in a single transfer, customize transfers with logos, expiration dates, and passwords, and monitor download activity for transfers they create. Recipients don’t need a Dropbox account to receive transferred files, making Dropbox Transfer a simple way to securely send proposals, contracts, and finished work.
Note: Existing transfer links will no longer be accessible after disabling transfers.
The robust Dropbox API is used by hundreds of third parties to develop applications that work seamlessly with Dropbox. From Google, Microsoft, and Adobe to Zoom, Slack, and Salesforce (among others), there’s likely a Dropbox integration to help your team stay focused and avoid switching between tools.
Admins can manage app integrations from the admin console and team members can connect and manage third-party apps in their account settings. Team members on Dropbox Standard and Advanced plans can also use the Dropbox App Center to discover and connect apps.
Dropbox supports a network of API endpoints to expedite your administrative workflow and help your apps integrate with Dropbox. Review APIs and build your apps.