Work from a desktop home base

The Dropbox desktop app gives you one organized place to work with all your Dropbox content, tools, and Spaces. 

Dropbox in the Windows system tray and macOS menu bar makes it simple to jump back into work quickly. You can easily prioritize your workday and stay focused on what’s happening.

Your files are easy to find too. You can organize and access them from the Dropbox folder in Windows File Explorer and macOS Finder. 

How to: Dropbox Spaces and features

Create a Dropbox Space

Adding an overview to any folder in your Dropbox account turns it into a Dropbox Space. This overview makes it easy to organize your content and stay on top of things like activity, comments, and to-dos.

To add an overview to folder and create a Space:
1. Open the Dropbox desktop app.
2. Locate the folder that you want to turn into a Space.
3. Open the folder.
4. Click in the area beneath the folder’s name and type a description.

Star files, folders, or Spaces

You can star folders and Spaces for easy access on all your devices. In the desktop app, starred folders and Spaces will appear in the left side column under Starred folders.

To star a file or folder in the desktop app:
1. Open the new desktop app.
2. Hover over the file or folder.
3. Click the star that appears to the right of the item’s name.

Learn more about how to star your content.

Pin files, folders, or Spaces

When you open a folder or Space, you can pin any file to the top for easy access. Anyone who opens that folder or Space will see the pinned file at the top in the desktop app, on dropbox.com, and in the mobile app. 

To pin a file:
1. Open the new desktop app.
2. Click a file, folder, or Space.
3. Click the (ellipsis).
4. Click Pin.

Learn more about how to pin files and folders.

Notes, lists, to-dos, links, and @mentions

When you open a folder or Space, you can add notes, lists, to-dos, links, and @mentions. Anyone who opens that folder or Space will see these features in the desktop app, on dropbox.com, and in the mobile app. 

To add notes, lists, to-dos, links, and @mentions:
1. Open the new desktop app.
2. Click a folder or Space. Its folder overview will open.
3. Click the area beneath the name of the folder or Space and add your content.

Manage cloud content right from Dropbox

You can create, organize, and share cloud content, like G Suite or Microsoft Office Online files, right inside Dropbox. No need to jump between apps to track down work and feedback. All of your content is managed, organized, and saved directly in Dropbox next to all of your other files.

How to: Create cloud content

G Suite

Dropbox for G Suite lets you create, organize, and share Google Docs, Sheets, and Slides files in dropbox.com or the Dropbox desktop app. Any Google Docs, Sheets, and Slides you create in Dropbox save to your Dropbox account and count toward your storage space. Changes made to these Google Docs, Sheets, and Slides files automatically save back to your Dropbox account (but not your Google Drive or Google account). 

To create new Google Docs, Sheets, or Slides files in the Dropbox desktop app:
1. Open the desktop app.
2. Navigate to the folder or Space where you’d like to save your new file.
3. Click Create.
4. Click Google Docs, Google Sheets, or Google Slides.

To create new Google Docs, Sheets, or Slides on dropbox.com:
1. Sign in to dropbox.com.
2. Navigate to the folder or Space where you’d like to save your new file.
3. Click Create new file.
4. Click Google Docs, Google Sheets, or Google Slides.

Note: This feature may not work as expected on Internet Explorer 11.

Remember that to use Dropbox for G Suite, the email you use for your Google account must match the email you use for your Dropbox account.

Find out how to change your Dropbox email address.

Microsoft Office Online

The Microsoft Office integration lets you create and open Office files right from your Dropbox account, make changes in the Office mobile and web apps, and save those changes directly back to your Dropbox.

To create new Microsoft Office files in the Dropbox desktop app:
1. Open the desktop app.
2. Navigate to the folder or Space where you’d like to save your new file.
3. Click Create.
4. Click Microsoft Word, Microsoft Excel, or Microsoft PowerPoint.
5. Type a name for your new file and press enter.
6. To edit your file, double-click the file name or click Open.

To create new Microsoft Office files on dropbox.com:
1. Sign in to dropbox.com.
2. Navigate to the folder or Space where you’d like to save your new file.
3. Click Create new file.
4. Click Microsoft Word, Microsoft Excel, or Microsoft PowerPoint.

Note: Your new Office file will open in Microsoft Office Online. You will need an Office Online subscription to use this feature.

Learn more about working with Microsoft Office files from your Dropbox account.

Learn how to open and edit Microsoft Word, Excel, and PowerPoint files in Google, or open previews of these files on your mobile app.

Dropbox Paper

Share ideas with Dropbox Paper, an online document workspace that brings creation and coordination together in one place. With Paper, you can write, organize the work with teammates, give and receive feedback, review designs, run meetings, and co-edit to your heart’s content. You can choose to share your docs, and give recipients permission to either edit or view and comment on your work.  

Paper stores documents in the cloud, so you can access them from anywhere you use Dropbox including dropbox.com, the Dropbox desktop app, and the Dropbox and Paper mobile apps.

How to: Dropbox Paper

Create a Dropbox Paper doc

To create a Paper doc from dropbox.com:

1. Sign in to dropbox.com.
2. Click Paper on the left sidebar.
    If you don’t see Paper on the left, click Create new file, click Dropbox Paper, click the folder you’d like to store your Paper doc in, and click Create.
3. Click Create new doc.

You can use a Paper template for regularly-used doc formats. Check out tips for using templates to get project moving quickly:
Meeting minutes and agenda template
Project plan template
Brainstorming template

You can also turn any doc into a shareable template. Customize the format that works for your workflow.

Learn more about how to create, use, and share a template in Dropbox Paper.

Share a Paper doc with a direct invitation

1. Open the Paper doc you want to share.
2. Click the blue Invite (or Share) button at the top of the doc.
3. After To, type the email address of the person or people you want to share with.
4. Click Settings to set permissions for viewing and editing the doc.
5. Click Send. Recipients will receive an email invitation.

Share a Paper doc with a link

  1. Open the Paper doc you want to share. 
  2. Click the Copy link button (chain icon) at the top of the doc. The link will be copied to your clipboard.
  3. Paste the link into an email, chat message, or text and send. The recipient will be able to access the doc with the level of permissions given in the link settings of the file.

Note: If you create a doc within a folder or Space, all of its members can open, search for, and edit the doc.

Comment and collaborate in a Paper doc

In Dropbox Paper, you can collaborate with others by commenting on text and images, @mentioning people in line and in comments, and creating to-dos.

@mention someone:
1. Type @ (at) and then a colleague’s name.
2. Select the correct person from the list that appears.

If the person you @mention does not appear on the list of choices, you can type their email address and they will receive an email invitation to join the doc.

Add a comment:
1. Highlight a line of text.
2. Click the comment icon (speech bubble) in the formatting toolbar.
3. Type your comment. You can @mention anyone who you want to receive a notification about the comment.
4. Click Post.

You can also comment on images and parts of images inside your Paper docs.

Create to-dos
1. Click Create to-do (check box) on the toolbar or type [] + Space (left square bracket, right square bracket, space).
2. Write the to-do item next to the box that appears. 
3. @mention colleagues or yourself to assign specific to-dos. 
4. To add a due date, click the calendar icon next to a to-do and choose a date.

Find out how to see your to-dos in Dropbox Paper.

Bring together tools and content

How to: work with integrated tools

Share with Slack or Zoom

1. Open the Dropbox desktop app
2. Select the file you’d like to share.
3. Click Share.
4. Click Slack or Zoom.
5. Choose the person, channel, or meeting you’d like to share with.

Connect your Google or Outlook calendar

1. Sign in to dropbox.com.
2. Click your avatar at the top-right corner of the page.
3. Click Settings.
4. Click the Connected apps tab.
5. Next to Google or Outlook, click Connect to Google or Connect to Outlook and follow the prompts to allow access.

Find out how to attach files and join meetings from the Dropbox desktop app.

Save time with shortcuts

You can create and store a shortcut to any web page in your Dropbox account, just like you would a file. Shortcuts make it easy to keep content from online project management and productivity tools—even news articles, wiki pages and Paper docs—together with the rest of your work in Dropbox. You can create shortcuts in the desktop app, from your system tray or menu bar, and on dropbox.com. In the Dropbox mobile app, you can open shortcuts, but not create them. 

Note: Shortcuts have the file extension .web and are represented by a globe icon in your folders. They open in your default browser.

Learn more about shortcuts.

How to: create a shortcut to a web page

From the desktop app

1. Open the desktop app.
2. Open the folder you’d like to store the shortcut in.
3. Click Create.
4. Click Shortcut.
5. Enter your URL and a Name
6. Click Create.

On dropbox.com

1. Sign in to dropbox.com or open the desktop app.
2. Open the folder you’d like to store the shortcut in.
3. Click Create new file.
4. Click Shortcut.
5. Enter your URL and a Name.
6. Click Create.

From your system tray or menu bar

1. Click the Dropbox icon in the system tray or menu bar.
2. Click“+” (plus sign)
3. Click Shortcut.
4. Enter your URL and a Name.
5. In the Location dropdown menu, choose the folder where you’d like to store the shortcut. 
6. Click Create.

Up next: Sharing & collaboration

Now that we know how to create and organize content with Dropbox, we’ll cover sharing your content and requesting files from others, and take a look at collaborating with comments and notations.