With Dropbox Business, you have a new place to get your team in sync. We call this your team space. This is where you can store, access, share, and edit files and folders with your coworkers as well as request feedback, and more.
In this section we'll go over what your team space looks like and how to get started with helpful tools like Smart Sync and Dropbox Paper.
Once you sign in, you may see blue folders with a building icon in your team space. These are team folders set up by your admin. If you’ve previously used Dropbox Basic or another individual plan, these special team folders will be a new addition to getting organized.
Think of team folders as hubs for sharing content with your coworkers. When you add a file to a team folder, it’s automatically available to all members of the group or groups who have access to it. Admins can invite others outside the group to view or edit specific files and subfolders, or limit access to its contents. While team folders will be set up and managed by your admin, you can also create your own shared folders.
Files saved to a Dropbox Business team folder are automatically shared with all team members who belong to the folder. If you don't want to share yet, add the file to an individual team member folder instead. Whether a file is in team folder or one of your own folders, you can customize sharing to limit who can view and edit your content.
Note: While your individual team member folders aren’t automatically shared, admins can access them through the admin console or by signing in as your account.
Dropbox Smart Sync allows you to free up hard drive space on your computer by moving files and folders to the cloud.
Files and folders stored with Smart Sync will appear in the Dropbox folder on your computer, in the Dropbox mobile app, and on dropbox.com for easy file management. When you need to access a file that is stored with Smart Sync, just double-click it and Dropbox quickly downloads and opens it for you.
Smart Sync can also help you save space automatically, by identifying infrequently used files and folders and moving them to the cloud.
While your admin can choose default sync settings for the team, you can always enable Smart Sync for specific files and folders and choose to make them local or online-only. With Smart Sync and other features like selective sync, spend less time managing your storage space and more time doing work that matters.
Open a file as usual through the Dropbox desktop app, its native application, Finder (Mac), or Windows Explorer. Dropbox instantly downloads the file to your computer. This file will continue to be synced to your Dropbox account, but it will also use space on your hard drive.
Selective sync is another Dropbox feature that allows you to choose which files to remove from your hard drive. You’ll still be able to access them on dropbox.com, but they won’t appear on your computer. Selective sync helps you free up hard drive space without deleting anything from your Dropbox account.
Dropbox works differently on your phone than it does on your computer: the mobile apps don’t save files to your devices, but rather show you your files in the cloud, just like on dropbox.com. Even when you open and edit a file on your phone, you are still interacting with the file in the cloud rather than downloading it directly to your device.
To access your work without Wi-Fi or data service, you can make files available offline by turning on the Available offline option. Need to go a step further? Tag an entire folder to have its contents available offline on your phone or tablet.
1. In the Dropbox mobile app, locate the file you’d like to make available offline.
2. Tap "..." (ellipsis) next to the file name.
3. Tap the Available offline toggle.
To access your offline files, tap Offline from the menu (Android) or Dropbox tab (iOS) on your Dropbox mobile app.
1. In the Dropbox mobile app, browse to the folder you’d like to make available offline.
2. Tap "..." (ellipsis) under the item's name.
3. Tap the Available offline toggle.
To access your offline folders, tap Offline from the menu (Android) or Dropbox tab (iOS) on your Dropbox mobile app.
If your admin allows it, you can use computer backup to automatically back up certain key folders to your Dropbox account. Folders like “Desktop”, “Documents”, and “Downloads” will still be accessible from the same place on your computer, while also being backed up in the cloud.