Your Dropbox team space

With Dropbox Business, you have a new place to get your team in sync. We call this your team space. This is where you can store, access, share, and edit files and folders with your coworkers as well as request feedback, and more.

In this section we'll go over what your team space looks like and how to get started with helpful tools like Dropbox Paper.

Dropbox team folders

Once you sign in, you may see blue folders with a building icon in your team space. These are team folders set up by your admin. If you’ve previously used Dropbox Basic or another individual plan, these special team folders will be a new addition to getting organized.

Think of team folders as hubs for sharing content with your coworkers. When you add a file to a team folder, it’s automatically available to all members of the group or groups who have access to it. Admins can invite others outside the group to view or edit specific files and subfolders, or limit access to its contents. While team folders will be set up and managed by your admin, you can also create your own shared folders.

Learn more about team folders.

Team member folders

Files saved to a Dropbox Business team folder are automatically shared with all team members who belong to the folder. If you don't want to share yet, add the file to an individual team member folder instead. Whether a file is in team folder or one of your own folders, you can customize sharing to limit who can view and edit your content.

Note: While your individual team member folders aren’t automatically shared, admins can access them through the admin console or by signing in as your account.

Access content offline

Dropbox works differently on your phone than it does on your computer: the mobile apps don’t save files to your devices, but rather show you your files in the cloud, just like on dropbox.com. Even when you open and edit a file on your phone, you are still interacting with the file in the cloud rather than downloading it directly to your device.

To access your work without Wi-Fi or data service, you can make files available offline by turning on the Available offline option. Need to go a step further? Tag an entire folder to have its contents available offline on your phone or tablet.

How to: Make content available offline

1. In the Dropbox mobile app, locate the file you’d like to make available offline.
2. Tap "..." (ellipsis) next to the file name.
3. Tap the
Available offline toggle.

To access your offline files, tap Offline from the menu (Android) or Dropbox tab (iOS) on your Dropbox mobile app.

1. In the Dropbox mobile app, browse to the folder you’d like to make available offline.
2. Tap "..." (ellipsis) under the item's name.
3. Tap the
Available offline toggle.

To access your offline folders, tap Offline from the menu (Android) or Dropbox tab (iOS) on your Dropbox mobile app.

Computer backup

If your admin allows it, you can use computer backup to automatically back up certain key folders to your Dropbox account. Folders like “Desktop”, “Documents”, and “Downloads” will still be accessible from the same place on your computer, while also being backed up in the cloud. 

Get started with computer backup

Up next: Coordinate & create

Dropbox transforms your folders into connected workspaces. Next, let’s find out how to get organized with folder overviews and collaborative features. Plus, we’ll see how to create and manage different types of content.