How to use Zoom with Dropbox

The Zoom and Dropbox integration allows you to:

  • Create and join Zoom meetings directly from Dropbox
  • Instantly start a Zoom meeting from Dropbox
  • Present Dropbox files in a Zoom meeting
  • Message about a Dropbox file from Zoom
  • Automatically save a copy of recorded Zoom meetings and transcripts to Dropbox

Are you a Dropbox Business team admin?

Learn how you can manage app integrations like Zoom for your entire team.

Connect Zoom to your Dropbox account

To connect Zoom to Dropbox, you first need to connect your Google or Outlook calendar to Dropbox. After your calendar is connected, follow the steps below to connect Zoom to your Dropbox account.

  1. Sign in to dropbox.com.
  2. Click your profile picture (or face icon) in the upper-right corner.
  3. Click Settings.
  4. Click the Connected apps tab.
  5. Next to Zoom, click Connect to Zoom and follow the prompts.
    • Note: If you’re part of a Dropbox Business team and you don’t see Zoom, your admin may have disabled Zoom for your team. You’ll need to get help from your team admin in order to connect to Zoom.

Create and join Zoom meetings from Dropbox

You can create, schedule, and join Zoom meetings directly from a Dropbox file preview.

Start a Zoom instant meeting from a file preview in the Dropbox desktop app

  1. Open the Dropbox desktop app.
  2. Click the name of the file you’d like to preview.
  3. To the right of the file preview, click the Zoom icon.
  4. Click the names of the users you’d like to meet with.
  5. Click Start meeting.

Note: You can’t start a Zoom instant meeting from Dropbox if you have Use Personal Meeting ID for instant meetings enabled in your Zoom settings

Schedule a Zoom meeting from a file preview on dropbox.com

  1. Sign in to dropbox.com.
  2. Click Files.
  3. Click the name of the file you’d like to preview.
  4. At the top of the file preview, click the profile picture or initials of the person you’d like to meet with.
  5. Click Make it a Zoom Meeting.

Join an existing Zoom meeting from a file preview on dropbox.com

  1. Sign in to dropbox.com.
  2. Click Files.
  3. Click the name of the file you’d like to preview.
  4. At the top of the file preview, click the profile picture or initials of the person you’re meeting with.
  5. Click Join Zoom Meeting next to the meeting you’d like to join.

Present a Dropbox file in a Zoom meeting

To present a Dropbox file in a Zoom meeting:

  1. Sign in to dropbox.com.
  2. Hover over any file and click the downward-facing arrow next to Share.
  3. Click Present in Zoom
  4. Click Enter Zoom Meeting ID and enter your meeting ID.
  5. Click Present.

Message about a Dropbox file in Zoom

To send a message in Zoom directly from a Dropbox file preview on dropbox.com:

  1. Sign in to dropbox.com.
  2. Click Files.
  3. Click the name of the file you’d like to preview.
  4. At the top of the file preview, click the profile picture or initials of someone you're sharing the file with.
  5. Click the area that says Message on Zoom, and type your message.
    • If you don’t see Message on Zoom, click the downward-facing arrow and click Zoom first.
  6. Click Send.

Automatically copy Zoom cloud recordings to Dropbox

If you have enabled cloud recording in Zoom, you can choose to have recordings of your meetings automatically copy to your Dropbox account.

Dropbox will copy:

Dropbox will not copy:

  • Meetings that you only attended and did not create and host
  • Meetings that were recorded prior to enabling the setting in Dropbox
  • Local recordings in Zoom

Notes:

  • Recordings are still saved to the Zoom cloud, whether or not this feature is enabled on Dropbox.
  • If you are the creator and host of a meeting, the recordings will be copied to a new Dropbox folder named “Zoom” even if someone else started the recording.

To automatically copy Zoom cloud recordings to Dropbox:

  1. Sign in to dropbox.com.
  2. Click your profile picture (or face icon) in the upper-right corner.
  3. Click Settings.
  4. Click the Connected apps tab.
  5. Next to Zoom, click Settings.
  6. Check the box next to Copy Zoom cloud recordings to Dropbox.
  7. Click Update.

Disconnect Zoom from your Dropbox account

To disconnect Zoom from your Dropbox account:

  1. Sign in to dropbox.com.
  2. Click your profile picture (or face icon) in the upper-right corner.
  3. Click Settings.
  4. Click the Connected apps tab.
  5. Next to Zoom, click Settings.
  6. Click Disconnect Zoom.
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