How to manage files and projects in Dropbox Replay

You can add files and create projects in Dropbox Replay, including adding updated versions of project files. Once uploaded or created, you can manage viewer access and permissions for your files and projects.

How to add files in Dropbox Replay

To add files to Dropbox Replay:

1. Log in to replay.dropbox.com.
2. Click Add files in the top right.
3. Select Dropbox, Local drive, Google Drive, or Microsoft OneDrive.
4. Choose the file or files you'd like to add.
   • Note: You can upload multiple files at once from Dropbox or your local drive, but only one file at a time from Google Drive or Microsoft OneDrive.
5. Click Add or Open. 

Once the upload is complete, a thumbnail of your file will appear under Home.

How to rename a file or project

To rename a file or project:

1. Log in to replay.dropbox.com.
2. Hover over the file thumbnail or the row of the project you’d like to rename.
3. Click “…” (ellipsis) in the top right.
4. Select Rename from the menu that appears.
5. Type in the new project name.
6. Click Rename.

How to create a new version of a file in Dropbox Replay

To create a new version of a file:

1. Log in to replay.dropbox.com.
2. Hover over the thumbnail or row of the file you’d like to add a new version to.
3. Click “…” (ellipsis) at the end of the row or in the top right.
4. Hover over New version.
5. Select Dropbox, Local drive, Google Drive, or Microsoft OneDrive.
6. Choose the file you'd like to add.
7. Click Add or Open.

After you create a new version, you can still view resolved and unresolved comments on previous versions of the file. This lets you track and review feedback over time.

Learn more about viewing comments on Replay files.

How to delete a file in Dropbox Replay

To delete a file:

1. Log in to replay.dropbox.com.
2. Hover over the thumbnail or row of the file you’d like to delete. 
3. Click “…” (ellipsis) in the top right.
4. Click Delete from the menu that appears.
5. Click Permanently delete when prompted to confirm.

To delete a version of a file:

1. Log in to replay.dropbox.com.
2. Click the file you'd like to delete a version of.
3. Click the V[#] dropdown menu in the top left.
   • Note: This will be marked by the version that’s open (Example: V2).
4. Click “⁝” (vertical ellipsis) next to the version you’d like to delete.
5. Click Delete this version.
6. Click Permanently delete [version name].

How to create projects in Dropbox Replay

To create a project:  

1. Log in to replay.dropbox.com.
2. Click Create project in the upper right.
3. Enter a project name in the box and a project description if required.
4. Click Create.

Your new project will open once you click Create.

How to add files to a project in Dropbox Replay

To add files to a project:    

1. Log in to replay.dropbox.com.
2. Open the project you want to add files to.
3. Click Add files in the upper right.
4. Select Dropbox, Local drive, Google Drive, or Microsoft OneDrive. 
5. Choose the file or files you’d like to add.
   • You can multi-select files from Dropbox or your local drive, but can only upload one file at a time from Google Drive or OneDrive.
6. Click Add or Open. 

Once the upload is complete, a thumbnail of your file will appear in the project folder under Home.

 

To send a file to Dropbox Replay without adding it to a project:

1. Log in to dropbox.com.
2. Right click the image, video, or audio file you want to add to Replay.
3. Click Send for review. 

Once your content is sent to Dropbox Replay, you can move it to any project that you’re working on.

How to delete a project in Dropbox Replay

To delete a project:

1. Log in to replay.dropbox.com.
2. Hover over the thumbnail or row of the project you’d like to delete and click “…” (ellipsis) in the top right.
   
3. Click Delete from the menu that appears.
4. Click Permanently delete when prompted to confirm.

Learn how to share and manage access to files and projects in Dropbox Replay.

How to manage your Replay storage

 

Files added to Replay directly from your local drive, Google Drive, Microsoft OneDrive, third-party editing software, or any source other than your Dropbox will count against your Dropbox Replay storage limit and your Dropbox plan storage limit. Files added to Replay from your Dropbox account don't count towards your Dropbox plan storage limit. 

Learn more about Dropbox Replay storage limits.

How to check the size of a Replay file

To see how much storage space a single file is using:

1. Log in to replay.dropbox.com.
2. Click the file you want to check.
3. Click the file info icon (the letter “i” in a circle) in the top right.

How to archive files in Dropbox Replay

If you have a Replay Add-On, you can archive your Dropbox Replay video, image, audio, and PDF files, including their comments, to your Dropbox account. This allows you to delete archived video files from your Home page in Replay, so you only see active project files.

To archive Dropbox Replay video, image, audio, or PDF files:

1. Log in to replay.dropbox.com.
2. Hover over the thumbnail of the file(s) you’d like to archive.
3. Check the checkbox that appears in the upper left.
4. Click Archive to Dropbox at the top of your Home page.
5. Select a folder you’d like to archive files to, or click Create folder. 
   • All folders will show as empty even if they contain files. 
   • If you don’t choose a folder, your file will be archived to your All files tab in your Dropbox account.
6. Check the box next to Only archive the latest version of Replay file, if you’d like.
   • If you don’t check the box, all versions and comments will be archived to the folder.
7. Click Choose.
    

Your Replay video, image, audio, or PDF file will appear in the designated folder of your Dropbox account.

How to monitor activity in Replay

Admins can use the admin console to view team activity in Replay.

Learn how to access team activity in the admin console.