Team folders & groups

Dropbox Business works best when the folders in the team space reflect the structure of your organization. Before inviting colleagues to join their team, admins usually set up a folder structure and create the user groups they plan to assign to those folders. Let’s dive into what we call team folders and user groups to get you started.

User groups

A user group is just that: a group of teammates who need access to the same information, whether they’re split by team, department, or even project. You’ll use these groups to assign access to team folders.

How to: User groups

Create a group

Only Dropbox Business admins can create a company-managed group.

  1. Sign in to dropbox.com with your admin credentials.

  2. Click Admin Console.

  3. Click Groups.

  4. Click Create group.

  5. Enter a name for your group.

    - This is the name all team members will see. As the group manager, you can change the group's name at any time

  6. Choose whether the group will be company-managed or user-managed.

  7. Click Create group.

Add members to a group

Only admins can add members to a company-managed group. Team members cannot ask to join a company-managed group.

  1. Sign in to dropbox.com with your admin credentials.

  2. Click Admin Console.

  3. Click Groups.

  4. Select the name of the group you'd like to add members to.

  5. Click Add members.

  6. Enter the name of the person you'd like to invite, and click Add members.

Learn more about how to add and remove members from a group.