How to manage sharing settings for your team

If you’re an admin for a Dropbox team account, you can manage sharing settings for your team. To access sharing settings in the admin console:

1. Sign in to dropbox.com with your admin credentials.
2. Click Admin console in the left sidebar.
3. Click Settings.
4. Click Sharing.

Note: Changes to these settings do not apply retroactively.

Team sharing settings explained

Sharing externally

This setting controls whether team members can invite people outside the team to view or edit files and folders.

• On (anyone): Team members can share with both people who are on the team and people who aren’t on the team.
• On (team + approved): Team members can only share with people who are on the team and people on the team’s approved list.
• Off (team only): Team members can only share with people who are on the team.

Note: If you choose to allow sharing externally, you can view a list of the top email address domains that your team is sending files to in the insights dashboard. However, this list won’t include sharing via links.

Approved list (when Sharing externally is On)

If Sharing externally is set to On (team + approved), you can add individual users by email or entire email domains. To add people or valid email domains to the approved list:

1. Sign in to dropbox.com with your admin credentials.
2. Click Admin Console.
3. Click Settings.
4. Click Sharing.
5. Click Add to list or [x] approved next to Approved list.

Notes:

• Adding a top-level domain, for example “example.com”, will also allow members to share with subdomains such as “x.example.com” or “y.example.com”.
• The approved list does not apply to shared links. 

Editing external folders

This setting controls whether team members can edit folders created by people outside the team.

• On: Team members can edit shared folders created by people outside the team.
• Off: Team members can’t edit shared folders created by people outside the team. However, they can still view shared folders created by people outside the team.

Share links outside your team

This setting controls whether team members can share links with people outside the team.

• On: Team members can share links with people outside the team. Team members can override the Default shared link privacy setting described below.
• Off: Team members can’t share links with people outside the team. In addition, existing links created by team members will no longer work for people outside the team.

Default access for shared links

This setting controls the default privacy of shared links created by team members.

• Team members: Only team members can access shared links by default.
• Anyone with link: Anyone can access shared links by default, regardless of whether or not they’re part of the team.
• Only people invited: Team members must invite someone to access the link they create.

Note: Team members can override the default shared link privacy and choose to give anyone access to shared links.

Blanket link restrictions

If you’re an admin on a Dropbox team, you can manage link access to your team’s shared folders and subfolders. Enabling link restrictions prevents Dropbox users who haven’t been added to a shared folder from accessing that folder via link. This overrides individual folder sharing settings.

• On: All shared folders will have link restrictions enabled.
• Off: Link restrictions will not be enabled by default, but team members can still enable them on specific shared folders.

Note: Blanket link restrictions only apply to your team’s folders and subfolders. They do not apply to shared folders owned by someone else.

Set an expiration for new links shared outside your team

This setting allows you to set a specific expiration date for shared links created by team members. After the selected date, Dropbox will automatically disable the shared link. Anyone attempting to access the link after the expiry date will be given an error message.

Note: You can Set an expiration for links shared outside your team. From here, you have the option to Allow members to remove or change expiration for the shared link.

Require password for new links shared outside your team

This setting allows your team members to set an access password when creating a shared link.

• On: People with the link will need a password to view it. The team member who creates the link needs to share the password with the recipient.
• Off: The recipient doesn’t need a password to access shared links.

Sharing files using Dropbox Transfer

This setting controls whether team members can send file transfers to people outside the team.

• On: Team members can send file transfers to people inside and outside the team.
• Off: Team members cannot send file transfers to people outside the team.

Let members add outside folders to their Dropbox

• On: Team members can add shared folders from non-team members. 
• Off: Team members can’t add outside folders to their team Dropbox account.