How to manage sharing settings for your team

If you’re an admin for a Dropbox team account, you can manage sharing settings for your team. To access sharing settings in the admin console:

1. Sign in to dropbox.com with your admin credentials.
2. Click Admin console in the left sidebar.
3. Click Settings.
4. Click Sharing.

Note: Changes to these settings do not apply retroactively.

Team sharing settings explained

Sharing externally

This setting controls whether team members can invite people outside the team to files and folders.

• If this is set to On (anyone), team members can share with both people who are on the team and people who aren’t on the team.
• If this is set to On (team + approved), team members can only share with people who are on the team and people on the team’s approved list.
• If this is set to Off (team only), team members can only share with people who are on the team.

Note: If you choose to allow sharing externally, you can view a list of the top email address domains that your team is sending files to in the insights dashboard. However, this list won’t include sharing via links.

Approved list

If Sharing externally is set to On (team + approved), you’ll see an additional setting to manage your approved list. You can add individual users by email or entire email domains to the approved list. To add people or valid email domains to the approved list:

1. Sign in to dropbox.com with your admin credentials.
2. Click Admin Console.
3. Click Settings.
4. Click Sharing.
5. Click Add to list or [x] approved next to Approved list.

Notes:

• Adding a top-level domain, for example “example.com”, will also allow members to share with subdomains such as “x.example.com” or “y.example.com”.
• The approved list does not apply to shared links. 

Editing external folders

This setting controls whether team members can edit folders created by people outside the team.

• If this is set to On, team members can edit shared folders created by people outside the team.
• If this is set to Off, team members can’t edit shared folders created by people outside the team. However, they can still view shared folders created by people outside the team.

Sharing links externally

This setting controls whether team members can share links with people outside the team.

• If this is set to On, team members can share links with people outside the team. Team members can override the Default shared link privacy setting described below.
• If this is set to Off, team members can’t share links with people outside the team. In addition, existing links created by team members will no longer work for people outside the team.

This setting controls the default privacy of shared links created by team members.

• If this is set to Team only, only team members can access shared links by default.
• If this is set to Anyone, anyone can access shared links by default, regardless of whether or not they’re part of the team.

Note: Team members can override the default shared link privacy and choose to give anyone to access shared links.

Require Password

This setting allows your team members to set an access password when creating a shared link.

Expiration

This setting allows you to set a specific expiration date for shared links created by team members. After the selected date, Dropbox will automatically disable the shared link. Anyone attempting to access the link after the expiry date will be given an error message.

Note: You can Set an expiration for links shared outside your team. From here, you have the option to Allow members to remove or change expiration for the shared link.

Sharing files using Dropbox Transfer

This setting controls whether team members can send file transfers to people outside the team.

• If this is set to On, team members can send file transfers to people inside and outside the team.
• If this is set to Off, team members cannot send file transfers to people outside the team.