Smart Sync

Dropbox Smart Sync allows team members to easily free up hard drive space on their computers by moving files and folders to the cloud (online-only).

Files and folders stored with Smart Sync will appear in the team member’s Dropbox folder on their computer, in the Dropbox mobile app, and on dropbox.com for easy file management. To access a file that is stored with Smart Sync, team members can just double-click it and Dropbox quickly downloads and opens it on their computer. 

Smart Sync can also help save space automatically, by identifying infrequently used files and folders and moving them to the cloud.

As an admin, you can choose whether new files automatically download to your team’s computers, or if they start as online-only. With Smart Sync, you can spend less time managing your team’s storage space and more time doing work that matters.

How to: Smart Sync

How to use Smart Sync to manage content on your computer

  1. 1. Click the Dropbox icon from the system tray (Windows) or menu bar (Mac).

    2. Click the folder icon.

    3. Locate the content that you want to make online-only or local.

    4. Control-click or right-click the item.

    5. Choose Smart Sync.

    6. Choose Online-only or Local.

Learn how to choose a default setting for new content with Smart Sync.

How do the system extension and driver work?

How to use Smart Sync to sync online-only content to a computer

You can open a file as usual through its native application, Windows Explorer, or Finder (Mac). The file is instantly downloaded to your computer, and will continue to be synced to your Dropbox account (and use space on your hard drive).

How to set the Smart Sync default for your team

1.  Sign in to dropbox.com with your admin account

2. Click Admin Console.

3. Click Settings.

4. Click Smart Sync.

5. Select a default for Smart Sync:

  • Synced locally
  • Online-only

Note: You don’t need to set a default for team members to use Smart Sync. While the admin setting is the initial default, team members can change their device settings to a different default.

Selective sync

Selective sync is another Dropbox feature that allows team members to choose which files to remove from their hard drives. Files can still be accessed on dropbox.com, but they won’t appear on the team member’s computer. Selective sync helps users free up hard drive space without deleting anything from their Dropbox account.

Learn how to set up team selective sync, a feature that allows admins to create a default sync setting for team folders.

Sharing with Dropbox

Admins set up and manage automatic sharing with team folders. You can also customize team-wide rules for all shared folders and Dropbox Spaces (created by your team). In the admin console, you have the option to prohibit users from sharing with people outside your team or from joining folders and Spaces from outside the team.

Sharing with Dropbox

Dropbox Paper

Keep your team on the same page with admin controls for Dropbox Paper. 

Manage team-wide settings for Paper such as:

  • Whether  your team can create and share Paper docs, or only view them
  • How team members can share Paper docs

As an admin, you can also:

Learn more about using Dropbox Paper.

Business application integrations

Working with our partners, we're powering a new era of collaboration. The robust Dropbox API is used by hundreds of third parties to develop applications that work seamlessly with Dropbox. From Google, Microsoft, and Adobe to Zoom, Slack, and Salesforce (among others), there’s likely a Dropbox integration to help your team stay in flow and avoid switching between tools. Connect third-party apps to your team’s Dropbox Business accounts.

Dropbox supports a network of API endpoints to expedite your administrative workflow and help your apps integrate with Dropbox. Review APIs and build your apps.

Up next: Dropbox security

Now that we have seen how to share and collaborate with Dropbox, we'll cover security settings and features like user authentication, storage locations and limits, default sharing settings, and adding or removing team members.