Smart Sync

Dropbox Smart Sync allows team members to easily free up hard drive space on their computers by moving files and folders to the cloud (online-only).

Files and folders stored with Smart Sync will appear in the team member’s Dropbox folder on their computer, in the Dropbox mobile app, and on for easy file management. To access a file that is stored with Smart Sync, team members can just double-click it and Dropbox quickly downloads and opens it on their computer. 

Smart Sync can also help save space automatically, by identifying infrequently used files and folders and moving them to the cloud.

As an admin, you can choose whether new files automatically download to your team’s computers, or if they start as online-only. With Smart Sync, you can spend less time managing your team’s storage space and more time doing work that matters.

How to: Smart Sync


1. Click the Dropbox icon from the taskbar (Windows) or menu bar (Mac).
2. Click the folder icon.
3. Locate the content that you want to make online-only or local.
4. Control-click or right-click the item.
5. Choose
Smart Sync.
6. Choose
Online-only or Local.


Learn how to choose a default setting for new content with Smart Sync.

How do the system extension and driver work?

You can open a file as usual through its native application, File Explorer (Windows), or Finder (Mac). The file is instantly downloaded to your computer, and will continue to be synced to your Dropbox account (and use space on your hard drive).

1.  Sign in to with your admin account
2. Click Admin Console in the left sidebar.
3. Click 
Settings in the left sidebar.
4. Click 
Smart Sync.
5. Select a default for Smart Sync:
- Synced locally
- Online-only

Note: You don’t need to set a default for team members to use Smart Sync. While the admin setting is the initial default, team members can change their device settings to a different default.

Selective sync

Selective sync is another Dropbox feature that allows team members to choose which files to remove from their hard drives. Files can still be accessed on, but they won’t appear on the team member’s computer. Selective sync helps users free up hard drive space without deleting anything from their Dropbox account.

Learn how to set up team selective sync, a feature that allows admins to create a default sync setting for team folders.

Sharing with Dropbox

Admins set up and manage automatic sharing with team folders. You can also customize team-wide rules for all shared folders created by your team. In the admin console, you have the option to prohibit users from sharing with people outside your team or from joining folders from outside the team.

Branded sharing

You can use branded sharing to add your organization’s name and logo to files and folders shared outside your team. When members of your team send shared links or direct sharing invitations, recipients will see the branding elements you’ve added to your account settings. 

Admins on Dropbox Business Advanced and Enterprise teams can set branding elements for the whole team, or allow team members to customize branded sharing settings on their own files and folders.

How to: Manage branded sharing

1. Sign in to with your admin credentials.
2. Click Admin console in the left sidebar.
3. Click Settings.
4. Click Team Profile and scroll to Branded sharing.
5. Click Add logo next to Company logo to upload your organization’s logo.
6. Click Choose image next to Background image. The image you upload will appear on the splash screen that appears when a recipient opens a link to your shared files. 

1. Sign in to with your admin credentials.
2. Click Admin console in the left sidebar.
3. Click Settings.
4. Click Team Profile and scroll to Branded sharing.
5. Toggle Members can set their own branding to Off or On. Team members can manage branded sharing in their account settings.

- Only Admins on Dropbox Business Advanced and Enterprise teams can allow team members to customize branded sharing settings.

- If admins allow team members to customize branding and team members don’t add a logo or background image in their own settings, no branding will be shown on their shared links.

Computer backup

Computer backup lets team members automatically back up certain key folders on their computers. Folders like “Desktop”, “Documents”, and “Downloads” remain accessible from the same place on each computer, while also being backed up in Dropbox. Admins can control whether or not team members can enable computer backup.

How to: Manage computer backup settings

1. Sign in to with your admin credentials.
2. Click Admin Console.
3. Click Settings.
4. Click Backups.
5. Under Allow your team to enable computer backup, toggle to On or Off.

Note: It may take up to an hour for the change to take effect.

Dropbox Paper

Keep your team on the same page with admin controls for Dropbox Paper. 

Manage team-wide settings for Paper such as:
- Whether  your team can create and share Paper docs, or only view them
- How team members can share Paper docs

As an admin, you can also:
- Gain visibility into user activity by surfacing Paper events in the activity log
Sign in as a user to view Paper docs as a team member

Learn more about using Dropbox Paper.

Dropbox Transfer

Dropbox Transfer lets your team easily send large files for final delivery. 

In addition to sending individual files, team members can include multiple files and folders in a single transfer, customize transfers with logos, expiration dates, and passwords, and monitor download activity for transfers they create. Recipients don’t need a Dropbox account to receive transferred files, making Dropbox Transfer a simple way to securely send proposals, contracts, and finished work. 

Team admins can manage transfer settings for the team and monitor transfer activity in the admin console.

How to: Dropbox Transfer

1. Sign in to with your admin credentials.
2. Click Admin console in the left sidebar.
3. Click Settings.
4. Click Sharing.
5. Next to Sharing files using Dropbox Transfer, toggle to On or Off.

Note: Existing transfer links will no longer be accessible after disabling transfers.

1. Sign in to with your admin credentials.
2. Click Admin console in the left sidebar.
3. Click Activity.
4. Add date, team member, and content criteria if you’d like.
5. Click Add activity to select the file transfer activity you’d like to view.

App integrations

The robust Dropbox API is used by hundreds of third parties to develop applications that work seamlessly with Dropbox. From Google, Microsoft, and Adobe to Zoom, Slack, and Salesforce (among others), there’s likely a Dropbox integration to help your team stay focused and avoid switching between tools.

Admins can manage app integrations from the admin console and team members can connect and manage third-party apps in their account settings. Team members on Dropbox Standard and Advanced plans can also use the Dropbox App Center to discover and connect apps.

Dropbox supports a network of API endpoints to expedite your administrative workflow and help your apps integrate with Dropbox. Review APIs and build your apps.

Up next: Dropbox security

Now that we have seen how to share and collaborate with Dropbox, we'll cover security settings and features like user authentication, storage locations and limits, default sharing settings, and adding or removing team members.