How to verify files in search results

Verified files, marked with a blue checkmark, appear at the top of search results when a member enters the exact phrase designated by an admin. This checkmark signifies that an admin has reviewed and confirmed the file as the most relevant and up-to-date resource. By verifying files, your team can quickly access accurate information, reducing the time typically spent sifting through search results.

For example, if multiple versions of a policy, procedure, or strategy document exist, the verified checkmark helps team members quickly identify the official version, preventing confusion and ensuring consistency across teams. It‘s also useful when duplicate copies of files are stored in different locations, allowing employees to find and rely on the correct, organization-approved version.

How to mark a file as verified

Admins can mark files as verified directly from the search results page. This pins the file to the top of the search results when team members search for relevant keywords or phrases.

To mark a file as verified:

1. Open Dash.
2. Search for the file by entering a keyword or phrase in the search bar.
3. Locate the file in search results, hover over it, and click the click [icon] (manage verification).
   • To improve visibility, enter relevant search phrase in the Search terms field and click and click (add). For example, enter “company holidays” to ensure the most recent holiday schedule appears at the top of the search results when a member searches for that phrase. 
   • Repeat this step for each additional phrase.
4. Click Done.