Manage your Dropbox sharing permissions

If you share a folder with someone, you can decide what permissions they have to your folder. Members of a shared folder can have one of three roles—editor, viewer, or owner.

  • Editor: Any member you give this permission to can add, edit, or delete files in that folder.
  • Viewer: Any member you give this permission to can view and comment on files in a shared folder, but not add, edit, or delete files.
  • Owner: Only one member can be the owner of a folder. The creator of a shared folder is automatically the owner, unless they change the owner to someone else.

Learn more about roles and permissions for members of a shared folder.

Not using Dropbox yet? See how Dropbox makes managing file permissions easy.

How to change a member’s access to a shared folder

To change a member’s access permissions, follow the instructions for your device below.

On dropbox.com

  1. Sign in to dropbox.com.
  2. Click All files in the left sidebar.
  3. Hover over the name of the file or folder and click the share icon (person).
  4. Click [x] people have access.
  5. Click the name of the member you want to edit. 
  6. Next to the name of that member, click the dropdown and select Can edit or Can view.

In the Dropbox desktop app

  1. Right-click the shared folder.
  2. Click Share…
  3. Click the name of the member you want to edit. 
  4. Next to the name of that member, click the dropdown and select Can edit or Can view.

On the Dropbox mobile app

  1. Open the Dropbox mobile app.
  2. Tap the “⁝” (vertical ellipsis on Android) “” (ellipsis on iPhone/iPad) next to the file or folder you’d like to manage.
  3. Tap Folder settings.
  4. Tap the area below [x] members.
  5. Tap the name of the member whose access you’d like to change.
  6. Tap Access.
  7. Tap Can edit or Can view.

How to prevent members from inviting other people to a shared folder

If you're the owner of a shared folder, you can prevent members from inviting other people to the folder. To do so, follow the instructions for your device below.

On dropbox.com

  1. Sign in to dropbox.com.
  2. Click All Files in the left sidebar.
  3. Hover over the name of the folder and click the share icon (person).
  4. Click the settings icon (gear icon).
  5. Select your preferences using the dropdown next to Manage access.
  6. Click Save.

In the Dropbox desktop app

  1. Open the Dropbox folder on your computer.
  2. Right-click or command-click the shared folder.
  3. Select Share…
  4. Click the settings icon (gear icon).
  5. Select your preferences using the dropdown next to Manage access.
  6. Click Save.

On the Dropbox mobile app

  1. Open the Dropbox mobile app.
  2. Tap the “⁝” (vertical ellipsis on Android) “” (ellipsis on iPhone/iPad) next to the file or folder you’d like to manage.
  3. Tap Folder settings.
  4. Tap Management.
  5. Tap Only the owner.

Roles and permissions for members of a shared folder

Members of a shared folder can have three possible roles: viewer, editor, or owner.

Note: The permissions in the table below may differ for users on a Dropbox Business team because admins have the ability to manage sharing settings for their team.

 

Owner

Editor

Viewer

File actions

 

 

 

View folder contents

View the members of the shared folder and their roles

Comment on files in the folder

*

Edit folder contents

Member actions

 

 

 

Invite and remove members

*†

Change roles of other members

*

Cancel invites and reinvite members

*

Email members

Make another member the owner

Leave the folder

Determine who can be invited to the folder

Determine who can manage membership of the folder

Move shared folders into team folders

Folder actions

 

 

 

Unshare the folder

*This is the default setting for shared folders. The owner of a shared folder can change this setting.

†If a shared folder is created within a Dropbox Business team, only members of that team can invite and remove members.

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