Ways to share Dropbox files and folders: an overview

There are several ways to share the files and folders in your Dropbox account. Before you share, decide if you want people to have editor or viewer access. Then, you can:

  • Create and share a link to your file, folder, or request.
  • Send an invitation to view or edit your file via email from your Dropbox account.

If you need people to share something with you, you can create a file request. If you’re a Dropbox Professional, Standard, Advanced, or Enterprise customer, you can also customize sharing invitations and links with your professional branding.

Note: Shared folders sync between members’ Dropbox accounts, so each member of a shared folder needs a Dropbox account. If you’re sharing with someone who has an individual Dropbox account, they’ll need to add the folder to their Dropbox account. If you're a member of a Dropbox team account, any personal folders that you share with other teammates will automatically be added to their Dropbox account. 

Not using Dropbox yet? See how Dropbox helps you effortlessly share files and folders.

Sections in this article:

How to invite people to edit files or folders

If you want the people you share with to be able to edit multiple files, you can share a folder with them. Changes to the contents of a shared folder sync with members of that folder almost instantly. 

Note: Sharing a file or folder with edit access gives that person the ability to add, edit, download, delete, or share files via shared links.  Anyone who has edit access to a file or folder can see and change shared link settings.

Share a link to edit files or folders

You can also create shared links to give edit access to your files or folders. 

Learn how to share links to edit files or folders.

You can view, manage, and delete your shared links anytime you want.

Note: You can only delete shared links you didn’t create if you have edit access, or if they’re web-based files, like Paper or Google docs.

Learn how to remove links to a file or folder.

How to invite people to view files or folders

You can invite people to view files and folders in your Dropbox account in two ways:

  • Share a view-only link.
    • When you share a view-only link with someone, they can view and download the file or folder on dropbox.com.
  • Give view-only permissions.
    • When you add someone as a viewer, they receive an email notification.

Share a link to view a file or folder

When you share a link with someone, they can view the file or folder on dropbox.com. You can share these links with anyone, even if they don't have a Dropbox account. If you send a link by email, WhatsApp, Twitter, instant message, or another third-party app, the recipient sees the name of the file and a thumbnail of the content. 

When the recipient clicks on the link, the file opens as a preview on dropbox.com, and recipients can comment on it.

Learn how to share a link to a file or folder.

How to collect files from people

To collect files from others, you can create and send a file request, even if you don’t have a Dropbox account. 

Learn how to create a file request.

How to manage your default sharing settings

You can manage your default settings for how you share files and folders. You can also change these permissions each time you create a shared link.

Learn how to manage your default sharing settings.

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