How to manage your Dropbox sharing permissions

If you share a folder with someone, you can decide which permissions they have to your folder. Members of a shared folder can have one of three roles—owner, editor, or viewer.

  • Owner: Only one member can be the owner of a folder. The creator of a shared folder is automatically the owner, unless that shared folder is created within someone else’s parent folder, or they change the owner to someone else.
  • Editor: Any member you give this permission to can add, edit, or delete files in the shared folder.
  • Viewer: Any member you give this permission to can view and comment on files in the shared folder, but not add, edit, or delete files.

Learn more about roles and permissions for members of a shared folder.

Not using Dropbox yet? See how Dropbox makes managing file permissions easy.

Change a member’s access to a shared folder

To change a member's access to a shared folder:

On dropbox.com

  1. Sign in to dropbox.com.
  2. Hover over the folder you’d like to change permissions for and click the “” (ellipsis).
  3. Click Share.
  4. Click Share with Dropbox
  5. Click [x] people have access.
  6. Click the dropdown next to the member you’d like to change.
  7. Select Can edit or Can view.

On the Dropbox desktop app

  1. Open the Dropbox folder in File Explorer (Windows) or Finder (Mac).
  2. Right-click or command-click the folder you’d like to change.
  3. Click Share….
  4. Click the dropdown next to the member you’d like to change.
  5. Select Can edit or Can view.

On the Dropbox mobile app

  1. Open the Dropbox mobile app.
  2. Tap the “” (vertical ellipsis on Android) or “” (ellipsis on iPhone/iPad) next to the folder you’d like to change.
  3. Tap Folder settings.
  4. Tap the area below [x] members.
  5. Tap the name of the member you’d like to change.
  6. Tap Access.
  7. Tap Can edit or Can view.

Note: Granting edit or view access for a parent folder will allow that access level to all subfolders within that parent folder as well.

Prevent members from inviting other people to a shared folder

If you're the owner of a shared folder, you can prevent members from inviting other people to the folder.

On dropbox.com

  1. Sign in to dropbox.com.
  2. Hover over the folder you’d like to change permissions for and click the “” (ellipsis).
  3. Click Share.
  4. Click Share with Dropbox
  5. Click the settings icon (gear icon).
  6. Select your preferences using the dropdown next to Manage access.
  7. Click Save.

On the Dropbox desktop app

  1. Open the Dropbox folder in File Explorer (Windows) or Finder (Mac).
  2. Right-click or command-click the folder you’d like to manage.
  3. Click Share….
  4. Click the settings icon (gear icon).
  5. Select your preferences using the dropdown next to Manage access.
  6. Click Save.

On the Dropbox mobile app

  1. Open the Dropbox mobile app.
  2. Tap the “ (vertical ellipsis on Android) or “” (ellipsis on iPhone/iPad) next to the folder you’d like to manage.
  3. Tap Folder settings.
  4. Tap Management.
  5. Tap Only the owner.

Roles and permissions for members of a shared folder

Members of a shared folder can have one of three roles: owner, editor, or viewer.

Note: The permissions in the table below may differ for users on a Dropbox business team because admins can manage sharing settings for their team.

 

Owner

Editor

Viewer

File and Folder actions

 

 

 

View folder members and their roles

View folder contents

Edit folder contents

Comment on files in folder

*

Unshare folder

Member actions

 

 

 

Invite and remove members

*‡

Cancel invites and reinvite members

*

Determine who can be invited to the folder

Determine who can manage membership
of the folder

Make another member the owner

Change roles of other members

*

Email members

Move a shared folder into a team folder §

Leave the folder

*This is the default setting for shared folders. The owner of a shared folder can change this setting.
†Owners can only unshare a folder if the folder doesn’t have any shared folders inside of it and the folder isn’t inside another shared folder.
‡If a shared folder is created within a Dropbox business team, only members of that team can invite and remove members.
§This only applies for Dropbox business teams.

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