How to restrict access to a folder inside a team folder

Updated May 15, 2024
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The feature described in this article is available to customers on Dropbox Standard, Advanced, Business, Business Plus, and Enterprise.

If you create a subfolder inside a team folder, the new folder will automatically have the same members as its parent folder. However, if you don't want specific people to access the new folder, you can restrict access to the folder by removing those team members.

If you’d like to change a member’s level of access to a shared folder instead, from edit to view-only or vice versa, learn how to set shared folder permissions.

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Notes:

  • You can restrict access to folders only if they’re inside a team folder.
  • You can't create a shared link to a restricted folder.
  • When you restrict access to a subfolder in a team folder, any new members added to the team folder won’t have access to the restricted folder. However, they may see the restricted folder icon and the name of the folder, depending on which team experience you’re on.
    • It’s not possible to fully hide a folder from members who don’t have access.

How to restrict access to a folder

  1. Log in to dropbox.com.
  2. Hover over the shared folder you’d like to restrict and click Share.
  3. Click Who can access.
  4. Click the dropdown next to the member or group you’d like to remove.
  5. Click Remove.
  6. Click Remove again.

 

If you’re an admin, you can access all team folders using the admin console, even if you’re not a member of the folder. 

 

To restrict access to a folder using the admin console: 

  1. Log in to dropbox.com with your admin credentials.
  2. Click Admin console.
  3. Click Content.
  4. Navigate to the folder you’d like to restrict.
  5. Hover over the name of the folder and click Manage.
  6. Click Remove next to the member or group you’d like to remove.
  7. Click Remove again.
  1. Open the Dropbox folder in File Explorer (Windows) or Finder (Mac).
  2. Right-click the folder you’d like to restrict.
  3. Select Share… next to the Dropbox icon.
  4. Click Who can access.
  5. Click the dropdown next to the member you’d like to remove.
  6. Select Remove.
  7. Choose if you want to leave the member a copy of the shared folder.
  8. Click Remove again.

Android

  1. Open the Dropbox mobile app.
  2. Tap the “ (vertical ellipsis) next to the folder you’d like to restrict.
  3. Tap Manage Access.
  4. Tap the area below [x] members.
  5. Tap the member or group you’d like to remove.
  6. Tap Remove member or Remove group.
  7. Tap Remove member or Remove group again.
     

iOS

  1. Open the Dropbox mobile app.
  2. Tap the “” (ellipsis) next to the folder you’d like to restrict.
  3. Tap Folder settings.
  4. Tap Who has access.
  5. Tap the member or group you’d like to remove.
  6. Tap Remove access.
  7. Tap Remove access again.
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