How to restrict access to a folder

If you create a folder inside a team folder, the new folder will automatically have the same members as its containing folder. However, if you don't want specific people to access the new folder, you can restrict access to it.

Notes:

  • You can restrict access to folders only if they’re inside a team folder.
  • You can't create a shared link to a restricted folder.
  • This functionality is available only to Dropbox Business teams.

Restrict access to a folder

On dropbox.com

  1. Sign in to dropbox.com.
  2. Hover over the shared folder and click the share icon (rectangle with an up arrow).
  3. Click [x] people have access.
  4. Click the dropdown next to the member or group you’d like to remove.
  5. Click Remove.

On the Dropbox desktop app

  1. Open the Dropbox folder in File Explorer (Windows) or Finder (Mac).
  2. Right-click or control-click the shared folder.
  3. Click Share….
  4. Click the dropdown next to the member or group you’d like to remove.
  5. Click Remove.

On the Dropbox mobile app

  1. Open the Dropbox mobile app.
  2. Tap the “ (vertical ellipsis on Android) or “” (ellipsis on iPhone/iPad) next to the folder you’d like to restrict.
  3. Tap Share.
  4. Tap Folder settings.
  5. Tap the area below [x] members.
  6. Tap the member or group you’d like to remove.
  7. Tap Remove access.

From the admin console

If you’re an admin, you can access all team folders using the admin console, even if you’re not a member of the folder. To restrict access to a folder using the admin console: 

  1. Sign in to dropbox.com with your admin credentials.
  2. Click Admin console.
  3. Click Content.
  4. Navigate to the folder you’d like to restrict.
  5. Hover over the name of the folder and click Manage.
  6. Click the dropdown next to the member or group you’d like to remove.
  7. Click Remove.

Once you’ve restricted access to a folder, any new members added to the containing folder won’t have access to the restricted folder. Members who don’t have access will see the name of the folder and a minus icon as shown below, but they won’t be able to open the folder. 

Note: It’s not possible to fully hide a folder from members who don’t have access.

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