How to change shared link permissions

If you share a link to a file or folder with someone, you can decide who can see the contents of the link, and what they can do with the link.

Note: Any Dropbox user can delete a link to a file they own.

Not using Dropbox yet? See how Dropbox makes managing file permissions easy.

If you added members to a file or folder, instead of sharing a link, learn how to change its permissions.

Sections in this article:

This article discusses a feature that is available to Dropbox Professional and Dropbox Business customers.

Add passwords to shared links

Dropbox Professional and Business customers can add a password to a shared link  on dropbox.com or on the Dropbox mobile app. When someone opens the link, they'll need the password to see its contents.

 To add a password to a shared link on dropbox.com:

  1. Sign in to dropbox.com
  2. Click the Share button beside the file name.
  3. Click Link settings.
  4. Next to Link access, select Only people with the password from the dropdown menu.
  5. Set a password.
  6. Click Save.

To add a password to a shared link on the Dropbox mobile app:

  1. Open the Dropbox mobile app.
  2. Tap a file to open its preview page.
  3. Tap the “” (ellipses) in the upper right corner. 
  4. Tap Manage Access.
  5. Tap View link settings.
  6. Tap Link access.
  7. Select People with password from the menu.
  8. Set a password.
  9. Tap Done.

Once saved, you can copy and paste the link to an email or send it directly through Dropbox.

If someone tries to view a shared link with a password, they see this page:

Password protected shared link

Once they enter the password, they’ll see the normal shared link page.

What if I forget my password for the link or want to change it?

You can reset the password for any link you've shared in the same way that you set the password. If you’ve forgotten the password, you can create a new password, or you can always disable the link. For security reasons, we never display your existing passwords.

Learn how to disable a link.

I'm a Dropbox Business team member. Does my admin have any control over the passwords I set?

Admins can’t enforce password policies for team member shared links. What admins can do is restrict all shared links to "team-only."

Admins: learn how to make links team-only.

Set expiration dates for your shared links

Dropbox Professional and Business customers can create, modify, or remove an expiration date for a shared link on dropbox.com or on the Dropbox mobile app. People will only be able to access the shared link until the expiration date. After its expiration date, that link is disabled.

To set an expiration date for a shared link on dropbox.com:

  1. Sign in to dropbox.com.
  2. Hover over the file or folder name and click the Share button that appears.
  3. In the popup window, click Link settings.
  4. Next to Expiration, click to toggle it On. 
  5. Choose when you’d like the link to expire. The shared link expires at 11:59 PM on the day you choose, based on your time zone.
  6. Click Save for the expiration date to be applied to the link.

To set an expiration date for a shared link on the Dropbox mobile app:

  1. Open the Dropbox mobile app.
  2. Tap a file to open its preview page.
  3. Tap the “” (ellipses) in the upper right corner. 
  4. Tap Manage Access.
  5. Tap View link settings.
  6. Next to Expiration, tap to toggle it On. 
  7. Choose when you’d like the link to expire. The shared link expires at 11:59 PM on the day you choose, based on your time zone.
  8. Tap Done.

Once saved, you can copy and paste the link to an email or send it directly through Dropbox. Once the link expires, you need to create a new link to share the file or folder again.

Recipients will be able to see the shared link page as normal. They won't be able to see the expiration date.

If you need to change the expiration date, use these same steps to change the expiration.

What happens if someone I share the link with accesses it after the expiration date?

If someone visits a link after it expires, they'll see an error that says "The link you're trying to access has expired."

I'm a Dropbox Business team member. Does my admin have any control over the expirations I set?

Admins can't enforce expiration policies for team member shared links. However, admins can restrict all shared links to team-only.

Dropbox Business admins: learn how to make links team-only.

Disable downloads for a shared link

Dropbox Professional and Business customers can disable downloads for a shared link on dropbox.com or on the Dropbox mobile app. 

Important note: Disabling downloads for a shared link prevents people from downloading the contents of a link through Dropbox. This doesn’t prevent people from saving the content using other methods.

To disable downloads for a shared link on dropbox.com:

  1. Sign in to dropbox.com.
  2. Hover over the file or folder and click Share.
  3. Click Link settings.
  4. Next to Disable downloads, click to toggle it On.
  5. Click Save.

To disable downloads for a shared link on the Dropbox mobile app:

  1. Open the Dropbox mobile app.
  2. Tap a file to open its preview page.
  3. Tap the “” (ellipses) in the upper right corner. 
  4. Tap Manage Access.
  5. Tap View link settings.
  6. Next to Disable downloads, click to toggle it On.
  7. Tap Done.

You can share this link through Dropbox or by pasting the link into an email or chat. 

Recipients can preview the file on dropbox.com, but the Download button will be grayed out and won’t be clickable. If a recipient hovers over Download button, they’ll see “Downloads disabled.”

If previews aren’t supported for type of file you’re sharing, you’ll see the error “[file type] files can’t be previewed. Downloads must be enabled to share.” Downloads can’t be disabled for that file. 

Dropbox Business users: limit access to shared links to members of your team

To limit shared link access to members of your team on dropbox.com:

  1. Sign in to dropbox.com.
  2. Hover over the file or folder name and click the Share button that appears.
  3. In the popup, click Link settings.
  4. Next to Link access, select Team members from the dropdown menu.
  5. Click Save.

To limit shared link access to members of your team on the Dropbox mobile app:

  1. Open the Dropbox mobile app.
  2. Tap a file to open its preview page.
  3. Tap the “” (ellipses) in the upper right corner. 
  4. Tap Manage Access.
  5. Tap View link settings.
  6. Tap Link access.
  7. Select Team Members from the menu.
  8. Tap Done.

Once saved, you can copy and paste the link to an email or send it directly through Dropbox.

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