Sync icons in the desktop app for Windows and Linux

Updated Jan 12, 2024
This article is for Dropbox users on Windows or Linux. Learn more about sync icons on Dropbox for macOS.
highlighter icon

Note: Linux users won’t see some icons as online-only functionality isn’t available on Linux.

There are two locations where sync icons appear:

  • In the Dropbox folder on your computer
  • In the taskbar at the bottom right of your screen

The sync icons in the Dropbox folder

To see the sync status of a specific file or folder:

  1. Open the Dropbox folder in File Explorer.
  2. Locate the file or folder you'd like to check.
    • Note: You can use the search bar in the top right to find the file or folder.
  3. Look at the sync icon next to the file or folder.
     

 

A solid green circle with a white check mark

 

 

 

 

Available offline

A solid green circle with a white checkmark means your file or folder is synced and available offline.

“Available offline” means that your file or folder is available when you’re not connected to the internet.

For folders, this icon means all files in the folder are available offline.
 

 

 

A solid gray circle with a white cloud icon

 

 

 

 

Online-only

A solid grey circle with a white cloud icon means your file or folder is fully synced and online-only.

“Online-only” means that your files can only be opened when your computer is connected to the internet. This saves hard drive space on your computer.

For folders, this icon means there is at least one online-only file in the folder. There can also be files that are “available” and/or “available offline” in the folder.
 

 

 

A solid blue circle with white circular arrows, pointing in an anticlockwise direction

 

 

Sync in progress

A solid blue circle with two white arrows going in a circle means that your file or folder is in the process of syncing. This includes when you are uploading new files to Dropbox or updating existing files in your Dropbox account.

If you chose to add a file to your hard drive with selective sync, this icon could mean that it’s still in the process of syncing to your hard drive.

If you set your file to online-only, this icon could mean that it's in the process of changing its sync status between online-only and available offline.
 

 

 

A white circle with a green border and a green check mark

 

 

 

 

Available

A white circle with a green border and a green checkmark means that a file or folder in the Dropbox folder on your desktop was opened (directly or with a third-party application) and synced. It also represents files uploaded from the computer you are using.

For folders, this icon means there is at least one available file in the folder, but no online-only files. There can also be files that are available offline in the folder.

Note: If your computer is low on hard drive space, these files can automatically change to online-only to free up space.
 

 

 

A solid red circle with a white X

 

 

 

 

Sync error

A red circle with a white “X” means that your file or folder can’t update or sync. If you just attempted to add this file or folder to your Dropbox account, it may mean that it can’t be added.

Learn about the different types of sync errors and how to solve them.
 

 

 

A solid gray circle with a white minus sign

 

 

Ignored file

A gray circle with a white minus sign means that your file is ignored by Dropbox. That means it’s stored in the Dropbox folder on your computer, but not on dropbox.com or on the Dropbox server. The file also won’t sync to your Dropbox account.

Learn more about ignored files.

What does the gray “X” icon mean?

In File Explorer, a gray “X” icon can appear on a file or folder in your Dropbox folder. This is a Windows icon and not a Dropbox icon. It indicates that your file or folder may not be syncing with Dropbox. To fix this, try the steps in this article about fixing syncing issues in Dropbox. If that doesn’t fix it, contact Microsoft support.

 

What to do if your icons are missing

If your sync icons are missing, close all non-Dropbox applications then quit and relaunch the Dropbox desktop app.

The sync icons in the notification center

Below are the different Dropbox icons in your taskbar (Windows). This is visible when the Dropbox desktop app is running on your computer. These icons show you the sync status of your entire Dropbox account, not just the status of one file or folder.
 

The icon color may vary.
 

A solid black Dropbox icon

 

Fully synced

A solid black Dropbox icon with no other icon means the Dropbox files and folders on your computer are fully up to date. Any changes you made are reflected everywhere you use Dropbox.

A solid black Dropbox icon with a solid black circle that has two white arrows forming a circle inside it

 

Sync in progress

A solid black circle with two white arrows going in a circle means that the Dropbox files and folders on your computer are in the process of updating. Any changes you made are being updated everywhere you access your files in Dropbox.

A solid gray Dropbox icon with a solid black circle that has a white pause sign inside it

 

Syncing paused

A solid black circle with a white pause icon means that you paused syncing. Any changes you make to your Dropbox files and folders won’t update everywhere you access Dropbox until you resume syncing.

Learn how to pause and resume file syncing in the Dropbox desktop app.
 

A solid gray Dropbox icon

 

 

Not connected to internet

A gray Dropbox icon means that the Dropbox desktop app isn’t connected to the internet. This means that changes you make to the Dropbox files and folders on your computer won’t update everywhere you access Dropbox until you’re connected to the internet again.

 

Learn why Dropbox might not be connecting and how to solve it.
 

A solid black Dropbox icon with a red circle that has a white number 2 inside it

 

 

Unread notifications

A red circle with a white number on it has nothing to do with syncing. It means that you have unread Dropbox notifications.

 

Learn about how to manage Dropbox notifications.
 

A solid black Dropbox icon with a black camera icon

 

Camera uploads in progress

CA camera icon means that you have connected a camera or mobile device with a camera to your computer and your camera roll is being uploaded to Dropbox.

Learn more about the camera uploads feature.

You can also see the sync status of your entire Dropbox account in the bottom left of the Dropbox app window. To open the Dropbox app window, click the sync icon you see from the table above. If your files are fully synced, the text in the bottom left corner will say Your files are up to date.

Find out what other sync statuses mean.

highlighter icon

Note: Dropbox Backup users will see slightly different wording on some sync statuses.

If you’re looking for an icon that isn’t listed here, check this article on file and folder icons, symbols, and colors.
Was this article helpful?

We’re sorry to hear that.
Let us know how we can improve.

Thanks for your feedback!
Let us know how this article helped.

Thanks for your feedback!