How to use stacks in Dropbox Dash

Updated Apr 09, 2024
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Dropbox Dash is currently a beta experience and is subject to additional terms.

Stacks are an organizational feature that allows users to collect and organize various types of content in one place. They’re similar to folders or playlists and enable users to maintain control, and easily access and share their most important content. Stacks can be utilized for effective collaboration, case management, and knowledge organization, enhancing productivity and efficiency.

How to create a stack

To create a stack:

  1. Open Dropbox Dash or bring up the Dash window, if it’s not already open. 
    • If you added Dash to your browser, click “+” (plus sign) to open a new Dash browser window.
  2. Click stack (stacked papers icon) in the right sidebar and click +Create stack under the Search Dash bar. 
    • You can also click +Add stack at the bottom of your dashboard, enter a title, and click the Create stack button in the window that appears.
  3. Type a title for the stack in the Name this stack field.
  4. Click Add description under your stack title to provide more information about this stack and click Save.
  5. Click +Click to start adding items and type the name of the content you want to add in the Add a link field.
    • Dash will suggest possible content links as you type, by searching your content and connected apps. Click “+” (plus sign) to add or “-” (minus sign) to remove suggestions.  
  6. Click Create.

Your newly created stack will open and you can click +Add to add more content to your stack. 

highlighter icon Note: To edit the name of your stack, open the stack you want to edit, hover over the stack title, and click the edit icon (pencil) to type the title you want.

How to pin stacks

Pinning a stack will keep it at the top of your stacks list for quick access. 

 

To pin a stack:

  1. Open Dropbox Dash or click “+” (plus sign) to open a new browser window.
  2. Click +Add stack at the bottom of your pinned stacks.
    • You can also click stack in the right sidebar to open your list of stacks. Hover over the stack you want to pin, click the ““ (ellipsis), and select Pin
  3. Select the stack you’d like to pin or click Create stack to create a pinned stack.

 

To unpin a stack:

  1. Open Dropbox Dash or click “+” (plus sign) to open a new browser window.
  2. Click pin (pin).
    • You can also click stack in the right sidebar to open your list of stacks. Hover over the stack you want to unpin, click the ““ (ellipsis), and select Unpin

How to add content to a stack 

Adding content to stacks makes it easy to find, organize, and share. 

  1. Open Dropbox Dash or click “+” (plus sign) to open a new browser window.
  2. Click the stack you’d like to add content to.
  3. Click +Add.
  4. Type in or copy and paste the URL for the item you want to add in the Search or add a link field and press Enter on your keyboard.

 

To add sections to your stack:

  1. Open Dropbox Dash or click “+” (plus sign) to open a new browser window.
  2. Click the stack you’d like to add content to.
  3. Click “+” (plus sign) in the Sections box.
  4. Enter a title for your section.
  5. Click the checkmark or hit Enter or Return on your keyboard. 
  6. Click “+” (plus sign) in your section to add content.

 

To remove a section:

  1. Open Dropbox Dash or click “+” (plus sign) to open a new browser window.
  2. Click the stack you’d like to add content to.
  3. Click “” (ellipsis) in the section you want to remove.
  4. Select Remove section from the dropdown menu.

How to share stacks

  1. Open Dropbox Dash or click “+” (plus sign) to open a new browser window.
  2. Hover over the stack you want to share.
    • Note: You can also open your stack and click the share icon (rectangle with up arrow) in the upper right of your stack title. 
  3. Click “” (ellipsis) in the upper right of your stack.
  4. Click the share icon (rectangle with up arrow).
  5. Click Share.
  6. Enter the name or email of the desired contact in the Invite people field. 
    • Note: You may also copy a link from this menu and set permissions for who can access that link. 
  7. Click the dropdown menu to select if invitees have Can view or Can edit privileges. 
  8. Toggle the optional Send email notification button to notify invitees by email that you have shared a stack.
  9. Enter an optional note in the Add a note field.
  10. Click Send.
    • Notes:
      • If you share a link that’s accessible to your entire organization, any team member who clicks on that link will automatically be invited to that stack.
      • If a stack is set to Restricted (the default setting), only invited users can see the stack via shared link.

How to manage sharing settings for stacks 

  1. Open Dropbox Dash or bring up the Dash window, if it’s not already open.
  2. In the left sidebar, click the share icon or the permission icon (padlock, building, or globe icon, depending on your settings) under the stack name you’d like to manage settings for.
    • Note: You can also manage sharing settings from within a stack by clicking the Share button or the permission icon (padlock, building, globe) and anywhere you see the facepile of invited users in a stack. 
  3. Click the dropdown under Link sharing to change sharing settings to restricted, your entire organization, or public.
    • Note: Only Dropbox team accounts have the option to set sharing settings to their entire organization.
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