Collaborate on Paper docs
The information in this article applies to all Dropbox users.
In Dropbox Paper, you can collaborate with people by:
- Mentioning them in the doc and in comments
- Commenting on text and images
- Creating and assigning to-dos
Note: Up to 50 people can edit a Paper doc at any given time. If more than 50 people try to edit a doc, it will become view-only for any additional editors.
Not using Paper yet? See how Dropbox allows easy team content collaboration.
Mention someone
Mention a colleague anywhere in your Paper doc by typing @ (the at symbol) and then their name.
If the person you mention has a Dropbox account, their name is shortened to reflect the name on their account.
If you click a hyperlinked name, a dropdown appears. You can then search every shared doc that person created.
Leave comments
Comment on a doc
- Highlight a line of text to bring up the formatting toolbar.
- Click (comment icon) in the menu that appears.
You can mention a colleague in your comment to send a notification by typing @ (the at symbol) and then their name.
Note: You can also create a comment by hovering your mouse pointer in the right margin beside a line of text.
Comment on a spot of an image
- Click the image that you'd like to comment on.
- Click Comment in the top right.
- Click the section of the image you'd like to comment on.
- You can also click and drag to select a wider area of the image.
- Type your comment and click Post.
Link directly to a comment in a Paper doc
- In a Paper doc, click the comment you want to link to.
- Click the timestamp (for example: 2 hours ago).
- The URL in your web browser will change.
- Copy this URL and paste it wherever you'd like to share a comment.
When someone clicks this URL, they'll go directly to your chosen comment.
Create and assign to-dos
You can create to-dos that need to be accomplished and assign them to colleagues.
See the author
Attribution shows you who wrote a section of a document. The name of the person who wrote a part of a document is shown beside the text. This happens even if you copy-and-paste from one Paper doc to another.
Note: The name of the person next to a piece of text might not be the original writer. If the content is copy-pasted into Paper, the attributor may change. Content copied from external sources, or pasted without formatting, is attributed to the person who pastes it. Content copied from another Paper doc is attributed to the original contributor.
FAQs about collaborating across new Paper and old Paper releases
What happens if a new Paper user shares files with users on old Paper, and vice versa?
If an old Paper doc gets shared with a new Paper user, they'll have access to view and edit the content, but they won't have the ability to view the .paper file in Dropbox. The content will remain in the document owner's Paper folder until migrated to Dropbox.
If a Dropbox or Paper folder is shared, both parties will be able to view the contents. The person on the old Paper release can only add to the Paper folder. The person on the new Paper release can only add Paper docs to the Dropbox folder.
What happens if an old Paper user joins a team with the new Paper release?
If an old Paper user joins a new Paper release team, their team account becomes a new Paper release account. They won't have to access Paper Home from the team account. A paired personal account is unaffected.
How can I find my Paper docs?
- Search the Paper docs by name.
- Paper mobile will show all of the old and new Paper docs together.
- For new .paper docs shared with you, look on the Shared page.
- Recently accessed Paper docs can be found on the Recents page.
- You can access this from the All files page on dropbox.com by clicking the Recents tab.
- Once you find your Paper docs, you can star or bookmark them to find them easily from the homepage.
