Dropbox Groups

Team members can create user-managed groups if their admin allows it. To do so:

1. Log in with your work account on dropbox.com.
2. Click your avatar (profile picture or initials).
3. Click View team and groups.
4. Click Create group.
5. Enter a name for your group.
   • Note: This is the name all team members will see and use to invite the group to new shared folders. As the group manager, you can change the group's name at any time.
6. Click Create.

Only Dropbox admins can create a company-managed group. To do so:

1. Log in to dropbox.com with your admin credentials.
2. Click Admin console.
3. Click Groups.
4. Click Create group.
5. Enter a group name.
6. Choose whether the group will be company-managed or user-managed.
7. Click Create.

Group managers can add or remove members to a user-managed group at any time. To do so:

1. Log in with your work account on dropbox.com.
2. Click your avatar (profile picture or initials).
3. Click View team and groups.
4. Click the name of the group you'd like to add members to.
5. Click Add members.
6. Enter the name of the person you'd like to invite, and click Add members.

Only admins can add members to a company-managed group. To do so:

1. Log in to dropbox.com with your admin credentials.
2. Click Admin console.
3. Click Groups.
4. Click the name of the group you'd like to add members to.
5. Click Add members.
6. Enter the name of the person you'd like to invite, and click Add members.

Group managers can remove or add members at any time. To do so:

1. Log in with your work account on dropbox.com.
2. Click your avatar (profile picture or initials).
3. Click View team and groups.
4. Click the name of the group you'd like to remove members from.
5. Click the gear icon beside the member's name, and choose Remove user. 
6. Click Remove again to confirm.

Only admins can remove members from a company-managed group. To do so:

1. Log in to dropbox.com with your admin credentials.
2. Click Admin console.
3. Click Groups. 
4. Click the name of the group you'd like to remove members from.
5. Click X next to the name of the member you would like to remove.
6. Click Remove.

Group managers can change the name of a user-managed group at any time. To do so:

1. Log in with your work account on dropbox.com.
2. Click your avatar (profile picture or initials).
3. Click View team and groups.
4. Click the group you'd like to edit.
5. Click Edit group.
6. Enter the new group name, and click Save changes.

Only admins can change the name of a company-managed group. To do so:

1. Log in to dropbox.com with your admin credentials.
2. Click Admin console.
3. Click Groups. 
4. Click the name of the group you'd like to change.
5. Click Edit group.
6. Enter the new group name, and click Save changes.

Group managers can delete a user-managed group at any time. To do so:

1. Log in with your work account on dropbox.com.
2. Click your avatar (profile picture or initials).
3. Click View team and groups.
4. Click the group you’d like to delete.
5. Click Delete group.
6. Click Delete.

Only admins can delete a company-managed group. To do so:

1. Log in to dropbox.com with your admin credentials.
2. Click Admin console.
3. Click Groups.
4. Click the name of the group you'd like to delete.
5. Click Delete group.
6. Click Delete.

Dropbox admins can choose whether team members can create user-managed groups. By default, team members are allowed to create user-managed groups.

To turn off the option for team members to create user-managed groups:

1. Log in to dropbox.com with your admin credentials.
2. Click Admin console.
3. Click Settings.
4. Under Members, click Groups.
5. Toggle User-managed groups to Off.

1. Log in to dropbox.com with your admin credentials.
2. Click Admin console.
3. Click Groups.
4. Select the name of the group you’d like to edit.

Dropbox admins can modify permissions within each group.  

1. Log in to dropbox.com with your admin credentials.
2. Click Admin console.
3. Click Groups.
4. Click Manage Access next to the group you’d like to manage access for.
5. Check or uncheck specific Team Folders you want the group to have access to.
6. Click the dropdown menu on the right to select permission level for each team folder.
7. Set the group’s sharing settings.
   • This setting depends on if your team can Share files via email outside of your team or not:
     • If Share files via email is set to On (Anyone), you can choose to override this setting for external email shares.
     • If Share files via email is set to On (Team + approved) or Off, you can limit who files and folders can be shared to via email.
8. Toggle Limit who this group can invite to files and folders On/Off.
   •  Toggling On, a dropdown will allow you to select the desired level of permission access. The level of access chosen will either allow or prevent users in the group to share externally regardless of the team settings.
   • Selecting Off, the team settings will still apply to members of the group. 
             

As the admin of your Dropbox team, you can also view and manage the groups of any single team member. This can be helpful when onboarding new employees, since you can easily add them to all of the correct groups, as well as when an employee changes roles and you need to adjust their groups.

 

1. Log in to dropbox.com with your admin credentials.
2. Open the Admin console.
3. Click Members.
4. Click the name of the team member’s account you’d like to view.

 

Under Group membership, you'll see a list of all the groups that team member is a part of.