This article describes a feature available to customers on Dropbox Standard, Advanced, Business, Business Plus, and Enterprise.
Want to use Dropbox with your team? Learn more about Dropbox team plans.
With Dropbox teams, you can organize members of your team into groups, then share a folder or file with a group to grant access automatically to all group members. There are two types of groups:
See the table below for the differences between these types of groups.
Company-managed groups
Group creation
Only admins can create groups
Admins and team members can create (if allowed by admins)
Ask to join
Team members can't request to join
Team members can request to join
Leave a group
Team members can't leave a group on their own
Team members can choose to leave a group
Add/remove members
Only admins can add or remove team members to or from a group
Both admins and group managers can add or remove members to or from a group
Transfer group ownership
Admins can change a company-managed group to a user-managed group, and assign a new manager
Admins can change a user-managed group to a company-managed group to take control of it
Watch this video for a quick overview of Dropbox groups.
Team members can create user-managed groups if their admin allows it. To do so:
Only Dropbox admins can create a company-managed group. To do so:
Note: To learn how to Modify access, visit the Admin settings for groups section.
Notes:
Adding a member to a group will invite them to all shared folders that were shared with the group.
Group managers can add or remove members to a user-managed group at any time. To do so:
Only admins can add members to a company-managed group. To do so:
Note: Team members can't request to join a company-managed group.
Group managers can remove or add members at any time. To do so:
Note: Removing a member from a group removes the person from all shared folders and team folders the group has access to.
Only admins can remove members from a company-managed group. To do so:
Group managers can change the name of a user-managed group at any time. To do so:
Only admins can change the name of a company-managed group. To do so:
Only user-managed groups have the ability to add or change group managers. Group managers can edit or delete a user-managed group. They can also add and remove members from the group. A group can have multiple managers.
If you’re transferring management, first add a manager with the steps above and then remove your management permissions, or remove yourself from the group entirely. To do so:
Group managers can delete a user-managed group at any time. To do so:
Only admins can delete a company-managed group. To do so:
Members of user-managed groups can leave a group at any time. Only admins can remove members from company-managed groups. To leave a user-managed group:
Any team member can share a folder with any group, even a group you aren’t a member of. To do so:
All members of the group will be invited to the folder.
Admins can manage the following settings for groups:
Note: Only admins can create company-managed groups. Users cannot ask to join a company-managed group.
To turn off the option for team members to create user-managed groups:
Dropbox admins can modify permissions within each group.
Note: If you belong to multiple groups with Limit who this group can invite to files and folders toggled On, then the most restrictive setting applies. For example, if any of the groups you are in have the level of permission configured to Team Only, then you can only share to team members within any of the groups.
As the admin of your Dropbox team, you can also view and manage the groups of any single team member. This can be helpful when onboarding new employees, since you can easily add them to all of the correct groups, as well as when an employee changes roles and you need to adjust their groups.
Under Group membership, you'll see a list of all the groups that team member is a part of.
Yes, when you create a Dropbox team, a group named “Everyone at [Your Team Name]” is automatically created. It includes everyone currently on the team and new members will be added automatically as they join.
Adding this group to a folder will share it with everyone who is already on your Dropbox team. It will not send invites to people at your organization who do not already have a Dropbox account.
Yes. Group managers and folder owners can set permissions on a group or folder to view-only by default and can grant edit permissions to individuals. Users with edit permissions can edit the contents of a folder, while the other users cannot.
Users are always given additional permissions rather than fewer permissions. If a group and individual's permissions are ever different, the user will always have the permissions that grant them the highest level of file and folder access.
If users are listed in a shared folder more than once due to their group memberships, those users will default to the permissions that grant them additional functionality. For example, if the group is granted edit permissions but a user invited individually to that group has view-only permissions, then the group member will actually have the additional edit permissions granted to the group.
To limit a group member's access, first remove them from the group and then invite them as an individual shared folder member with "viewing" access. Or, invite each member individually to set distinct view or edit permissions for each member.
Yes, thanks
Not really
Let us know how why it didn't help:
Thanks for letting us know!
Thanks for your feedback!
Admins
Learn how to change a team member's Dropbox account to an individual account. Plus, discover what files and folders are transferred in the process.
Domain insights and account capture are features available to Dropbox Enterprise teams. Discover what these features are and how to use them.
Dropbox offers domain verification and invite enforcement to teams on Advanced or Enterprise plans. Find out more about these features.
Learn how to use the Dropbox insights dashboard to track your team’s activity, licenses, security settings, and Dash-specific usage — all in one place.