Centralize company data with team folders

Team folders are the way to build out your core company data structure in Dropbox. Team folders are created by an admin, and are a company-owned place to share files with team members and outside contributors working on the same projects.

In this article you'll learn how to:

• Create team folders
• Manage team folder sync settings
• Set access permissions for specific users

Team folders are first shared with Dropbox groups, which include members who perform similar functions (e.g. a finance group). Then, the admin who created the team folder sets the correct access level (view or edit) for each group.

Subfolders created in a team folder can also be shared with individual team members and people outside the team. As with groups, the admin can set view or edit permissions of individual members in subfolders.

Follow these steps to get started with groups:

1. Sign in to dropbox.com with your admin credentials.
2. Click Admin Console.
3. Click Team folders.
4. Click Create a team folder.
5. Give your team folder a name.
6. Add a group (or groups) that need access to the team folder, and decide if the group should have view or edit access.
   • You can go to the groups page to create groups
   • Remember, team folders must be shared with Dropbox groups, not individuals

Next, we'll discuss sharing subfolders of team folders with individuals that are inside or outside the company. To create a subfolder (a folder that is inside of the Team folder).

1. Click the team folder.
2. Right-click and select New folder.
3. Name the subfolder.
4. Once the subfolder is created, hover over the subfolder and click Manage access.
   • You can share subfolders with individuals or other groups, and you can change their permissions to Can edit or Can view
5. Verify that access permissions are correct.

To centralize your company data, encourage team members to move shared folders that they own into a team folder. Any shared folder owner can move a shared folder that they own into the team folder. With this step, shared folder owners transfer ownership of files from themselves to the company.