Team folders are first shared with Dropbox groups, which include members who perform similar functions (for example, a finance group). Then, the admin who created the team folder sets the correct access level (view or edit) for each group.
Subfolders created in a team folder can also be shared with individual team members and people outside the team. As with groups, the admin can set view or edit permissions of individual members in subfolders.
To get started with groups:
- Log in to dropbox.com with your admin credentials.
- Click Admin console in the left sidebar.
- Under Products, click the dropdown to the left of Dropbox.
- Click Content.
- Click Create team folder.
- Give your team folder a name.
- Add a group (or groups) that need access to the team folder, and decide if the group should have view or edit access.
- You can go to the groups page to create groups.
- Remember, team folders must be shared with Dropbox groups, not individuals.
You can also share subfolders within a team folder with individuals, both inside and outside your organization.
To create a subfolder (a folder that is inside of the team folder):
- Log in to dropbox.com with your admin credentials.
- Click the team folder.
- Click New folder.
- Name the subfolder.
- Click Create.
- Once the subfolder is created, click Share with Dropbox.
- You can share subfolders with individuals or other groups, and you can change their permissions to Can edit or Can view.
- Verify that access permissions are correct.
To centralize your organization's data, encourage team members to move shared folders that they own into a team folder. Any shared folder owner can move a shared folder that they own into the team folder. With this step, shared folder owners transfer ownership of files from themselves to the organization.
