Some teams have access to the new team folder structure. If you see a purple folder icon with one person on it on dropbox.com, you have access to the new team space. Learn more about the team space.
If you don’t have this purple folder, your team has standard team folders. Keep reading to learn more.
Not using Dropbox yet? See how Dropbox makes managing file permissions easy.
Team folders help your members stay organized and get in sync. Team folders are created by an admin, and are an organization-owned place to share files with team members and outside contributors working on the same projects.
In this article you'll learn how to:
- Create team folders
- Set access permissions for specific users
Team folders are first shared with Dropbox groups, which include members who perform similar functions (e.g. a finance group). Then, the admin who created the team folder sets the correct access level (view or edit) for each group.
Subfolders created in a team folder can also be shared with individual team members and people outside the team. As with groups, the admin can set view or edit permissions of individual members in subfolders.
Follow these steps to get started with groups:
- Sign in to dropbox.com with your admin credentials.
- Click Admin Console.
- Click Content.
- Click Create a team folder.
- Give your team folder a name.
- Add a group (or groups) that need access to the team folder, and decide if the group should have view or edit access.
- You can go to the groups page to create groups
- Remember, team folders must be shared with Dropbox groups, not individuals
Next, we'll discuss sharing subfolders of team folders with individuals that are inside or outside the organization. To create a subfolder (a folder that is inside of the Team folder).
- Click the team folder.
- Right-click and select New folder.
- Name the subfolder.
- Once the subfolder is created, hover over the subfolder and click Manage access.
- You can share subfolders with individuals or other groups, and you can change their permissions to Can edit or Can view
- Verify that access permissions are correct.
To centralize your organization's data, encourage team members to move shared folders that they own into a team folder. Any shared folder owner can move a shared folder that they own into the team folder. With this step, shared folder owners transfer ownership of files from themselves to the organization.