Manage your team member’s hard drive space

The Dropbox desktop app makes files online-only so they don’t take up hard drive space. This article explains how admins can manage online-only settings for their team. Learn more about using online-only files with the Dropbox system extension.

Admins also have the option to uninstall the Dropbox system extension from team members’ computers.

Not using Dropbox yet? See how Dropbox makes syncing files easy.

Manage your team’s default online-only file settings

Team members can manage their own system extension settings or they can choose Let my admin manage this setting in their desktop app preferences to let their admin choose their default settings.

Let my admin manage this setting doesn’t change any existing extension settings on the team member’s files. Also, team members can still make individual files online-only or local on their own computers and go back to managing their own settings at any time.

To manage the default sync settings for your team:

  1. Sign in to with your admin credentials.
  2. In the left-side panel, click Admin console.
  3. In the left-side panel of the Admin console, click Settings.
  4. In the Content section, click Sync.
  5. Next to Set new files default, click your preferred default setting.
    • Set the dropdown menu to Online only to make any new file added to a team member’s Dropbox account default to online-only.
    • Set the dropdown menu to Available offline to make any new file added to a team member’s Dropbox account default to available offline.
  6. Next to Save hard drive space automatically, click On or Off from the dropdown. This setting makes files that team members haven’t opened in a few months automatically become online-only.
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