Example of personal and team folders
Your name is Janey Smith, and you're in the design department of an organization named Hanford Inc. You’ve just joined your team’s Dropbox account.
In your Dropbox account, you see several folders:
- “Janey Smith” — This is your personal folder. Only you can access the content in your personal folder, unless you choose to share it.
- ”Design” — This folder contains files and folders for design projects. You can access and view all the files in this folder. This is a team folder that you have access to. If you don’t have access to a team folder, you won’t see it.
- “Marketing” — This is a subfolder within the “Design” folder and has a blue folder with a diagonal line in a circle on it. If you try to open “Marketing”, you see an error message: No access to the folder "Marketing”. You don’t have access to this subfolder.
Who can access team folders?
Not all team members have access to all content by default. Admins can grant team members different permissions to team folders:
- Can edit: You can view, edit, and manage access to the contents of this folder.
- Can view: You can view the contents of this folder.
- No access: You can't view the contents of this folder.
By default, anyone with edit permissions to a folder has edit permissions to all subfolders inside that folder as well. For example, if you can edit “Design,” you can edit any subfolders inside “Design,” unless access to a subfolder is restricted.
You can also share a folder by selecting edit or view permissions, clicking Copy Link, then pasting and sharing where desired.
Members of your team that receive an edit link can add the folder to their Dropbox account and collaborate on content. If an edit link is sent to someone who isn’t a member of your team, they’ll need to request and be granted permission before they can add the folder to their Dropbox account and collaborate on content.